Scientific Engagement Specialist III

Responsibilities

• Planning & Policy Adherence: Assist the Government Lead with event planning and site evaluations in strict accordance with all applicable Department policies and procedures.
• Logistics & Setup: Manage event logistics (vendors, travel, and quotes) and ensure all physical and IT/AV room configurations are fully tested and completed in advance.
• Execution & Hospitality: Manage day-of event execution, ensuring all materials, hospitality services, and room setups are completely finalized prior to guest arrival.
• Executive & VIP Support: Provide comprehensive support for executive events, managing VIP logistics, security access, and coordination with the Protocol Officer.
• Reporting & Documentation: Process all conference approval packages and attendance reports in accordance with official guidance and maintain historical event archives.
• Staffing & Service Level Agreement: Maintain required on-site staffing, conduct daily check-ins, and meet all established response time metrics for communications and "pop-up" requests.
• IT & Security Compliance: Exclusively use approved government (.mil) networks and software for official business, ensuring zero data transfer to contractor or personal accounts.
• Deadlines & Tracking: Strictly adhere to all Government-established timelines and maintain a fully accessible central event calendar for all tasks and milestones.

Qualifications

• A Certified Meeting Professional (CMP) designation or Certified Government Meeting Professional (CGMP) designation and at least 5 years' experience in meeting planning (or similar experience).
• In lieu of the desired certificate, the Scientific Engagement Specialist III must have at least 7 years' experience as a conference/event planner.
• Demonstrated competence in all aspects of meeting/event planning.
• Ability to effectively plan, manage, and execute conferences and events.
• Ability to effectively communicate both verbally and in writing.
• Thoroughly familiar and proficient with commercial software packages, including Microsoft Word, Excel, and PowerPoint.