SCI Financial Specialist (Hybrid)

About the Stanford Cancer Institute

The Stanford Cancer Institute (SCI) is one of an elite number of National Cancer Institute-Designated Comprehensive Cancer Centers in the country, and is a prominent, dynamic, growing and complex Institute within the Stanford University School of Medicine. The SCI actively works to build synergies and collaborations among faculty with cancer-relevant expertise from four Schools and over 30 departments across Stanford University. Given the SCI's mission, breadth, and depth, it employs over 400 staff members in a fast-paced, team-oriented, and forward-thinking environment with tremendous opportunities for personal and professional growth.

About the Role

Reporting to the CCTO Financial Manager, the Research Administrator 2 will be conversant in the goals, mission and priorities of the Institute, and utilize this knowledge to serve as the Institutional Representative for working on amendments for sponsored cancer clinical trials and be the point of contact for sponsor and University clinical research grant and contract administrators. Working in collaboration with faculty, business managers and other departments, hospital and University staff, the Research Administrator 2 assists the Financial Manager to receive the requests and gather all of the necessary documents for processing the amendments of ongoing clinical trials. The RA2 will ensure that the process is timely, compliant and includes accurate amendment contracts.

Responsibilities

• Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines.
• Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
• Develop, prepare, and finalize project budgets, and provide budget justification.
• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
• Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
• Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
• Develop and communicate reports supporting project status; create effective forecasting and decision aides.
• Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.
• Understand, apply, and advise on university and government policies for projects.
• Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
• Participate in and contribute to process improvements.
• Lead other staff in group projects.
• May participate as a mentor and provide cross-training as needed.
• Protocol review and interpretation for the amendments, interpretation and application of pertinent government regulations and guidelines.
• Develops the amendment budgets, negotiates and provides strategic advice to the PI, ensuring that the contract budgets and payment schedules/terms meets sponsor, University, hospital and School pre-and post-award guidelines/regulations.
• Processing amendments for ongoing studies, entering and attaching data and documents for these amendments to the various databases.
• Perform budget checks for new studies, generate purchase requisitions and reimbursements as well as various journal entries for the CCTO.

Minimum Education and Experience

Bachelor's degree and three years of job-related experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities

• Basic knowledge of governmental regulations.
• Ability to understand, interpret, and communicate policies and procedures.
• Excellent oral, written, and communication skills.
• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
• Strong accounting skills; knowledge of accounting principles.
• Ability to complete Cardinal Research Administration Foundational Training (CRAFT) I and II within first year in role.
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Competency in project management.
• Extreme attention to detail.
• Ability to work well independently, but also to seek or offer assistance when needed.
• Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
• Excellent time management and organizational skills.

Desired Qualifications

• Previous experience with Clinical trial Management.
• Has Oncology experience.
• Experience in working and communicating with upper Management/Faculty.
• Stanford or Academic Institution experience preferred.
• Working knowledge of Stanford financial systems is preferred including SeRA, Oracle systems.
• Prior experience managing budgets, billing and accounts receivable a plus.
• Strong client service orientation.

Certificates and Licenses

Cardinal Research Administration Foundational Training (CRAFT) I and II must be completed to remain in this position. Certified Accountant or Auditor or similar credential desired.