Business and Finance Specialist (Hybrid)

About the role

Reporting to the Assistant Director, Business and Contract Administration, the Business and Finance Specialist is responsible for finance-related operations for the Office of University Counsel (OUC) in accordance with University policies and State and Federal laws and for applying accounting, business principles, and procedures. The Business Specialist routinely interacts with other departments on campus and staff within OUC as well as participates in and responds on behalf of the department.

Responsibilities

• Financial Operations (30%): Manages financial transactions for OUC, including P-Card and T-Card purchases, reimbursements, deposits, professional development expenses, and travel-related transactions; maintains financial records, resolves payment issues, ensures compliance with University policies and procedures; provides training and guidance to OUC employees on financial processes.
• Legal Settlement Administration (30%): Coordinates and processes legal settlement payments with OUC attorneys, OUC Claims Office, Office of Risk Management, and other University units; reviews and communicates court orders and judgments; maintains tracking and reporting processes; ensures accurate recording and documentation of settlement activity via Emburse or other approved methods.
• Budget Administration and Financial Management (15%): Performs journal voucher transactions, account reconciliations, and financial reporting; monitors revenues and expenditures; provides financial analysis and ad hoc reporting.
• Procurement and Vendor Management (10%): Serves as liaison between OUC, System Purchasing, and vendors for non-legal services purchase orders and contracts; evaluates needs, obtains competitive quotes, provides purchasing recommendations; ensures timely processing of annual PO renewals and compliance with procurement requirements.