School Secretary - Operations

About the Role

This position is primarily responsible for fulfilling the day-to-day activities required of the front desk, with a focus on maintaining positive relationships with parents, students, and staff.

Responsibilities

• Positively and proactively screen telephone calls by answering questions or providing information regarding office/school policies or procedures.
• Positively and proactively greet visitors upon entry and screen through the security system to ensure legal access to student/campus.
• Maintain positive interactions with students, assist with signing in/out as needed, and research data in systems (Eleyo, Titan, and SchoolMint).
• Support administrators with event preparation by placing orders in a timely manner, scheduling, communicating, and creating materials for ceremonies.
• Manage incoming and outgoing correspondence through different applications (marquee, campus event calendar, social media, and email).
• Manage, place, distribute, and reconcile all campus orders in a timely manner.
• Maintain purchasing card receipts to perform a monthly reconciliation in Workday.
• Complete accounting duties with fidelity and ensure deposits are on time and accurate.
• Compose, edit, type, duplicate, and proof correspondence, reports, and other confidential documents; research and verify information for reports and special projects.
• Make arrangements for meetings, conferences, student photos, student assemblies, etc.
• Maintain accurate office records, including volunteers, key contracts, walker sheets, sub rosters/folders, etc.
• Schedule substitute teachers prior to absences and reconcile data weekly in AESOP and Workday (when applicable).
• Cover duties as needed for any staff that are absent as requested by the administrator.
• Perform other related duties as required by the administrator.

Requirements

• High School diploma or equivalent.
• Two or more years’ experience in a school or clerical field.
• Must pass a criminal history background check.
• Arizona Employees: Arizona Department of Public Safety Level One IVP Fingerprint Clearance Card (must be able to obtain and hold a valid IVP Level One Fingerprint Clearance Card at all times).

Skills

• Positively interact with all staff, students, and parents.
• Maintain a safe and welcoming front office environment by following Legacy policies.
• Excellent verbal and written communication skills with students, peers, administration, and parents.
• Positively and proactively collaborate with all school staff and Vertex employees.
• Maintain a professional appearance.
• Strong communication and organizational skills.
• Demonstrate initiative and the ability to handle multiple tasks simultaneously.
• Strong computer skills including Google Suite.

Physical and Travel Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Duties are performed typically in school and/or office settings throughout the division.
• May include frequent walking, standing, stooping, lifting up to approximately 25 pounds, and occasional lifting of equipment and/or materials weighing up to approximately 40 pounds.
• Must have the ability to stand for extended periods of time.
• Must be able to see and read a computer screen and printed material with or without vision aids.
• Must be able to hear and understand speech at normal levels and on the telephone.
• Must be able to speak in audible tones so that others may understand clearly in person and on the telephone.
• Must have the ability to understand and follow oral and written instructions.

This is a year-round position and is not exempted from working during school breaks.

Benefits

• Industry-leading pay, rewards, and referral bonuses.
• Paid time-off.
• Comprehensive medical, dental, and vision benefits.
• Discounted onsite childcare and student enrollment priority.
• Retirement plans.
• Promotion opportunities, training, mentoring, and tuition reimbursement.