School Secretary I - Chesapeake High

Position Summary

Title: Code School Secretary I
Job Summary: Performs general secretarial and clerical office tasks in a school.

Essential Duties/Responsibilities

• Answers and screens telephone requests and complaints from parents, students, and Central offices.
• Enrolls new students.
• Keeps student records/files up-to-date.
• Withdraws student records and forwards same to new schools.
• Completes fall/spring enrollment.
• Prepares and maintains up-to-date office records of all students on class lists, student folders, card files, index cards, and attendance record/reports.
• Receives and gives messages to teachers and principals. Makes telephone calls for teachers and principals at their request.
• Receives and screens visitors and telephone calls.
• Types and distributes reports, letters, forms, lists, newsletters, memoranda, agenda, schedules, and/or other documents.
• Operates and maintains standard office machines and equipment, such as facsimile (FAX) and duplicating copy equipment.
• Receives, sorts, and distributes mail. Handles those items of a general nature.
• In the absence of the Health Aide, gives first aid to students or takes them to Health Room. Calls parents of injured or ill student.
• Affords assistance in maintaining and updating for distribution the confidential medical lists.
• Affords assistance with the preparation of instructional requests, tests, and other such materials as assigned.
• Maintains strict confidentiality with respect to handling student record/personal data.
• Schedules after school/outside use of building. Completes and/or checks request forms. Submits monthly report.
• Performs other related duties as assigned within the same classification or lower.

Minimum Qualifications

• Education: High School Diploma or Equivalency Certificate required.
• Experience: One (1) year recent general office experience performing work of a progressively responsible nature and required; If assigned to bilingual program, candidates are required to be bilingual and biliterate in targeted language. Otherwise, bilingual and biliterate in target language preferred.
• Knowledge, Skills, Abilities And Other Characteristics: Demonstrated ability to type forty (40) words per minute. Proficiency in the operation of personal computers including word processing, spreadsheets, data base management, and desktop publishing applications. Good knowledge of modern office practices and procedures, bookkeeping, business English, spelling, and commercial arithmetic. Ability to exercise courtesy and good judgment in dealing with students, parents, administrators, other employees and the general public. Successful completion of all required tests.

Leadership Role

N/A

JOB INFORMATION

• Approved Date: 10/1/2021
  Established Date: 7/1/1979
  Title: SECRETARY: SCHOOL I
  Reports to: Generic: Principal
  Reports to Specific: PRINCIPAL ORGANIZATION
  Division: Student & School Support (SSS)
  Business Unit: Varies
  Department: Varies
  Negotiated Agreement: Secretaries and Assistants Association of Anne Arundel County (SAAAAC)
• HR JOB INFORMATION
  Unit: IV
  Days Worked: 260
  FLSA Exemption Status: Non-Exempt
  Grade: SG06
  Click HERE to view Terms of Employment, Benefits and Salary Scale. Scroll down to locate (Unit 4 - SAAAAC)
• Essential Job: Months Worked: 12
  Hours Worked: 6.5;7
  Job Family: Administrative and Office Support
  Sub-Function: Office/Staff Support