SCHOOL SECRETARY/BKPR

Responsibilities

• Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
• Processes and creates correspondence; performs various record keeping tasks.
• Answers the telephone; provides information and assistance; screens calls to staff; takes/relays messages or directs calls to appropriate personnel.
• Prepares and plans the annual school budget; prepares and maintains budgets by department and classroom.
• Opens, sorts, and distributes incoming mail; prepares outgoing mail.
• Composes, types, and proofreads correspondence, letters, memos, and other documents; receives and reviews rough drafts for various documents; types documents and distributes.
• Maintains the use of copiers; coordinates maintenance as required; monitors copier supplies and orders supplies as needed.
• Types requisitions for purchase orders for all purchases; checks merchandise received and arranges for payment.
• Issues and records petty cash purchases and requisition reimbursements.
• Records staff attendance on payroll worksheets, attendance record, and monthly verification time report.
• Typifies payroll exemptions on-line; edits and reconciles exemptions with certificates of absence attendance reports.
• Updates and issues sign-in sheets for all staff members; monitors sign-in sheets for accuracy.
• Typifies staff injury reports; reports injuries to insurance providers by telephone and fax; monitors medical status and attendance in the form of worker’s compensation absences, light duty elsewhere, and attendance reports.
• Records and monitors all incoming school and student monies; issues checks as needed for various accounts, field trips, and other expenses; balances and maintains records of accounts; performs bank reconciliation.
• Prepares principal’s monthly report for the internal auditing department; prepares and makes weekly deposits to bank.
• Procures substitute teachers as needed through the Substitute Employee Management System.
• Operates a computer to enter, retrieve, review, or modify data; utilizes word processing, database, and software programs.
• Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, adding machine, or fax.
• Keeps up to date on current technology, as job appropriate, being used by OCPS.
• Attends training to ensure skill level in various technologies is at the level required to perform in current position.
• Maintains timely and accurate information they maintain as part of their job responsibilities.

Requirements

• High school diploma or GED.
• Minimum three (3) years previous experience and/or training that includes bookkeeping or clerical work, or any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions.