School Operations Specialist

About the role

YouthBuild Philadelphia Charter School is a tuition-free, public charter high school focused on supporting youth aged 17-20 who have been pushed out of traditional schools. The School Operations Specialist works directly under the Director of School Operations.

Responsibilities

• Coordinate with external vendors to address routine facilities issues (HVAC, plumbing, windows, general repairs)
• Conduct daily building walkthroughs to identify issues, document needs, and update the building maintenance tracker
• Support coordination with the Facilities Technician to assign, track, and ensure completion of maintenance tasks
• Execute and maintain annual operational cycles and planning tools (facilities, systems, inspections, and maintenance schedules)
• Maintain and manage operational tracking systems (maintenance logs, work orders, and annual cycle spreadsheets)
• Manage room reservation systems and ensure appropriate scheduling, space setup, and usage across the building
• Support continuous improvement of operational workflows, communication systems, and tracking tools
• Support with health, safety, emergency, security management, and safety team
• Submit and process invoices for all facilities-related expenses in alignment with school procedures
• Order, track, and maintain inventory of facilities and operational supplies
• Ensure copier stations are fully stocked (paper, toner coordination, etc.)
• Monitor supply usage and anticipate reorder needs to ensure uninterrupted operations
• Serve as backup support for other School Operations Specialists across all workstreams when staff are out of office
• Support school-wide operational needs and special projects as assigned
• Perform other duties, as assigned by the Director of School Operations

Qualifications

• At least 2 years of previous experience in recruitment, marketing, education and/or customer service (or some combination demonstrating readiness for the role)
• A Bachelor's Degree (preferred)
• Demonstrated ability to execute initiatives, and work collaboratively relative to a school-wide recruitment program
• Experience in a student services environment, and a strong commitment to customer service with students, colleagues, and community partners
• Experience with school compliance and/or the desire to learn

Benefits

• Generous time off
• Medical, dental, and vision insurance
• Flexible spending accounts
• 401(k) savings plan with an employer match
• Employer paid life insurance, short-term disability and long-term disability
• Educational assistance and professional development opportunities to enhance skills and career growth
• Supportive and collaborative work environment
• Strong community support and involvement

Pay

New YouthBuild staff can expect a starting salary of between $45,000-$55,000 based on years of experience, education, and certifications, if applicable.

Schedule

Full-Time, 12 Month, Level 2