School of Engineering Short-Term Academics Coordinator

This is a temporary position for a maximum of five months (through January 31, 2027), reporting to the Director of the Integrative Engineering (IE) and First-Year Engineering (FYE) programs.

About the role

This position plays a key role in supporting the overall operations of both the multi-disciplinary Integrative Engineering program and the First-Year Engineering Program. You will assist with administrative, academic, and program-related functions, and liaise with School and University offices to ensure smooth communication and effective coordination.

Responsibilities

• Provide general administrative and operational support for both programs.
• Assist with programmatic operations such as facility management, equipment inventory, purchasing, timekeeping, hiring support, and personnel record-keeping.
• Support data management by maintaining records, tracking program activities, and compiling reports for departmental planning and assessment.
• Coordinate meetings, training, recruitment activities, and special events.
• Serve as a resource and co-supervisor for student employees to help them with timesheets and employment processes.
• Research and resolve issues related to curriculum, program, and institutional requirements.
• Assist with academic petitions, program changes, and resolution of academic or administrative issues.

Requirements

• High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year-for-year basis.
• Strong organizational skills, attention to detail, and the ability to handle confidential matters professionally.
• Ability to work independently as a self-starter and take initiative.

Preferred Qualifications

• Bachelor’s Degree (any area).
• Prior administrative experience in an academic program/department.
• Experience creating purchase orders; preparing reimbursements for travel or goods; using a corporate credit card; using UNM’s Banner and Lobo Web systems for procurement.
• Bookkeeping/reconciliation experience.
• Customer service and phone etiquette knowledge and experience.
• Grammar proficiency and the ability to write well.
• Knowledge of business and office etiquette and ability to keep matters confidential.
• Proficiency in MS Office, specifically Word, Excel, and Outlook.
• Ability to work as a member of a team.
• A demonstrated commitment to student success, as well as to working with broadly diverse communities.