Academics Coordinator

This is a temporary, full-time position for five months through January 31, 2027, with the possibility of extension based on departmental discretion. The role reports to the Director of the Integrative Engineering (IE) and First-Year Engineering (FYE) programs.

About the role

The Academics Coordinator plays a key role in supporting the overall operations of both the multi-disciplinary Integrative Engineering (IE) program and the First-Year Engineering Program (FYE). This position assists with administrative, academic, and program-related functions and liaises with School and University offices to ensure smooth communication and effective coordination.

Responsibilities

• Provide general administrative and operational support for both programs.
• Assist with programmatic operations such as facility management, equipment inventory, purchasing, timekeeping, hiring support, and personnel record-keeping.
• Support data management by maintaining records, tracking program activities, and compiling reports for departmental planning and assessment.
• Coordinate meetings, training, recruitment activities, and special events.
• Serve as a resource and co-supervisor for student employees, assisting them with timesheets and employment processes.
• Research and resolve issues related to curriculum, program, and institutional requirements.
• Assist with academic petitions, program changes, and resolution of academic or administrative issues.

This position requires strong organizational skills, attention to detail, and the ability to handle confidential matters professionally. The role demands self-motivation and initiative, as there are no additional staff working in this program.

Requirements

• High school diploma or GED.
• At least 5 years of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution above the minimum education requirement may substitute for experience on a year-for-year basis.

Preferred Qualifications

• Bachelor’s Degree (any area).
• Prior administrative experience in an academic program/department.
• Experience creating purchase orders, preparing reimbursements for travel or goods, using a corporate credit card, and using UNM's Banner and Lobo Web systems for procurement.
• Bookkeeping/reconciliation experience.
• Customer service and phone etiquette knowledge and experience.
• Grammar proficiency and the ability to write well.
• Knowledge of business and office etiquette and ability to keep matters confidential.
• Proficiency in MS Office, specifically Word, Excel, and Outlook.
• Ability to work independently, work as a member of a team, and take initiative.
• A demonstrated commitment to student success, as well as to working with broadly diverse communities.

Benefits

This is a benefits-eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for more information.

Pay

Hourly: $19.76 to $26.85, depending on experience.

Schedule

Full-time, temporary position. Part-time work may be considered for the right candidate.

Employees working greater than 0.25 FTE, as determined by the New Mexico Education Retirement Act, must make mandatory retirement contributions.