School Improvement and Operations Assistant - Athletics and School Activities

Qualifications

• H.S. Diploma or General Education Degree or equivalent required
• Bachelor's Degree in related field preferred
• 3 years in an office/clerical environment required
• 3 years experience in a school system preferred

Skills

• Ability to communicate with others in an effective and tactful manner
• Ability to communicate courteously with other district employees, parents, and the public
• Excellent skills in organization and time management
• Ability to manage multiple priorities
• Ability to work as an effective team member
• Ability to represent Gwinnett County Public Schools (GCPS) in a positive and professional manner
• Strong computer skills with a working knowledge of Microsoft Office programs
• Assist in developing accurate budget amendments and travel requests
• Assist in preparing and reviewing annual budgets for accuracy

Primary Responsibilities

• Assist in the organization and coordination of all activities and functions for the Department of Athletics & Student Activities
• Perform general administrative office professional duties
• Organize and monitor departmental operations
• Maintain current databases on a variety of programs related to the department
• Order materials, prepare announcements, gather applications, and maintain files for the department
• Assist with preparing, monitoring, and maintaining the budgets related to all aspects of the department
• Compose correspondence and ensure that the correspondence and other documentation sent from the department is accurate and that it conforms to standard English usage and to the GCPS prescribed style
• Screen items sent to the department to facilitate timely resolution of problems and concerns
• Initiate and maintain ledgers as assigned
• Complete overnight travel arrangements and process overnight travel vouchers
• Process all routine forms including purchase orders, check requests, and other related forms
• Assist with the organization and coordination of projects for student activities & athletics
• Perform budgetary duties as assigned
• Monitor the departmental budgets
• Process the monthly purchase card charges and send to the Business and Finance Division
• Transcribe budget amendments as requested
• Promote and maintain positive interpersonal relationships
• Cooperate with and maintain positive relationships with other employees of the departments to which assigned
• Cooperate with and maintain positive relationships with other school system employees and with external audiences
• Provide world-class customer service regarding student activities, athletics, and community schools program inquiries
• Perform other duties as assigned

Physical Demands

• Frequently required to sit for extended periods of time
• Required to talk, hear, stand, and walk
• May be required to use hands to touch, handle, feel, and/or reach
• Occasionally required to stoop, kneel, or crouch
• Must occasionally lift and/or move up to 25 pounds
• Specific vision abilities required include close vision, distance vision, color vision, depth perception, and ability to adjust focus
• Required to operate a motor vehicle in performance of duties
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions