Scheduling Coordinator

Xplore World Agency is seeking a Scheduling Coordinator to help deliver vacation planning, flights, cruises, all-inclusive travel, reservations, customer support, and travel sales. This opening is full time, 100% remote, and open to candidates throughout the United States.

Responsibilities

• Coordinate appointments, service windows, interviews, traveler calls, or internal schedules that support vacation planning, flights, cruises, all-inclusive travel, reservations, customer support, and travel sales.
• Confirm availability, time zones, required participants, and meeting or appointment details before booking.
• Send confirmations, reminders, reschedule notices, and follow-up messages promptly across vacation booking and traveler service.
• Resolve routine calendar conflicts and escalate priority conflicts that require manager approval.
• Maintain accurate scheduling notes, contact details, cancellations, and attendance status while supporting vacation booking and traveler service.
• Track open scheduling requests and follow up until each request is completed or reassigned.

Requirements

• Strong organization, calendar management, written communication, and attention to detail.
• Comfort using shared calendars, scheduling tools, email, spreadsheets, and video-meeting platforms.
• Ability to manage changing schedules and multiple time zones accurately.
• Professional communication with customers, candidates, vendors, or internal teams.
• Reliable follow-through and the ability to prioritize time-sensitive requests.
• A pre-employment background check is required.

Pay

$51,500 - $58,500 per year

Schedule

• Full Time
• 100% Remote — United States