Scheduling Coordinator

About the role

Villa at Pine Place is seeking a Scheduling Coordinator to join their team. The Scheduling Coordinator is responsible for scheduling staff to ensure appropriately licensed/certified employees meet needs, preparing and maintaining daily and monthly schedules as staffing needs arise.

Responsibilities

• Understand scheduling system and shift management, aligning staff to support hours via scheduling.
• Meet with HR designee, Administrator, and Director of Nursing (DON) to review previous, current, and future staffing pattern status; review staffing requirements and staffing/hiring needs.
• Develop, implement, and coordinate the day-to-day scheduling and assignments of nursing staff consistent with patient-per-day (PPD) management and minimum staffing requirements.
• Attend and participate in in-service training, performance improvement (“QPI”) committees, and other meetings as scheduled and directed.
• Maintain inventory and issue uniforms to newly hired employees, as assigned.
• Maintain records of all in-servicing for staff, partnering with HR designees and training department to schedule required training.
• Monitor labor hours to ensure scheduled hours don’t exceed budgeted work hours.
• Track absences and reasons for absences for purposes of infection control, maintaining confidentiality.
• Maintain inventory of supplies, submit orders, and process invoices, depending on facility’s needs.
• Perform all other duties as assigned.

Requirements

• High School Diploma or equivalent.
• +1 year of Point Click Care (PCC) Experience, preferred.
• Bookkeeping or accounting experience, preferred.
• Prior experience working with the elderly and/or in long-term care, preferred.

Skills

• Ongoing and in-depth understanding of the financial modules used to support processes and patient care.
• Strong verbal and written communication skills in English to perform the tasks required.
• Sufficient computer and budgeting skills required to perform duties.

Physical Requirements

• Walking, reaching, bending, lifting, extended sitting, grasping, fine hand coordination, pushing and pulling, with or without the aid of mechanical devices.
• Ability to distinguish smells and temperatures.
• Limited potential for exposure to environmental hazards.
• Understanding and adherence to company safety standards and protocols required.

Benefits

• Daily Pay & Competitive Compensation
• Tuition Reimbursement Program
• 401(k) with company match
• Medical Insurance
• Dental, Vision, and Disability insurance
• Employee Assistance Program (EAP)
• Access to Villa Perks, an Employee Discount Program
• Innovative Training Programs
• Opportunity for Growth and Advancement
• Paid Time Off
• And much more!

The above company benefits apply to full-time employees working 30 or more hours per week. Eligibility for specific benefits may vary depending on employment status and location.

About Villa Healthcare

At Villa, we believe great care begins with how we treat our people. When our team members feel supported, respected, and empowered, better outcomes follow for residents and their families. Whether you're at the bedside or behind the scenes, your work matters here because every role contributes to someone’s comfort, dignity, and healing.

Villa Healthcare has a long and successful history of providing both short- and long-term skilled nursing care. We are committed to personalized, integrated care that considers the total well-being of every guest and their family members, going beyond simply meeting expectations. This commitment is reflected in our empathetic and respectful culture, where we honor individual preferences and needs so each guest can feel at home while working toward optimal health outcomes.

As a member of the Villa team, employees are expected to uphold our B.E.T.T.E.R. Service Excellence Code of Conduct by Being welcoming to all, Establishing meaningful relationships, demonstrating Trust and respect, supporting Teamwork, Engaging and communicating openly, and Recognizing one another’s contributions.