Scheduling Coordinator

Essential Duties And Responsibilities

• Prepares master nursing time schedule for 24-hour coverage to comply with state requirements.
• Director of Nursing Services must approve the master time schedule prior to posting.
• This is to be done on a monthly basis.
• Replaces call-in’s.
• Prepares daily hourly report based on census.
• Reviews with Director of Nursing Services those associates who are requiring counseling related to absenteeism or tardiness.
• Reviews employment applications, prescreens interviews, conducts reference checks, sets up appointments, and notifies hiring, scheduling, and orientation with the in-service director.
• Makes preparations for the orientation of new associates.
• May be required to set up associate personnel file folders.
• Prepares nursing physical and evaluation due lists and notifies Director of Nursing Services of any that are past due.
• Runs errands to doctor’s office and post office.
• Keeps tickler file of any reported out of the building.
• Maintains recertification’s signed in a timely manner.
• May be required to start the MRQ forms monthly.
• Maintains good communication with all nursing departments and other departments of the center.
• Attends nursing meetings and keeps written minutes as directed by Director of Nursing.
• May be required to assist with direct patient care duties, such as bedding, passing nourishment, serving trays and feeding as directed.
• Promotes the image and reputation of the System by exhibiting servant leadership and providing direct and open lines of communication.
• Contributes to the work of committees, workgroups, project management, and other collaborative efforts of the System.
• Performs other duties as necessary to ensure the success of the System.

Skills And Abilities

• Proficient in using a computer, especially Microsoft Office, Excel and Power Point.
• Excellent organizational and prioritizing skills required.
• Effective and professional verbal, and written communication skills.
• Communicates well with other associates, patients, family members, and visitors providing warm and friendly greeting and an approachable attitude.
• Responds to expressed concerns while displaying a helpful, caring demeanor, answers questions when appropriate in a professional manner.

Minimum Qualifications

• A high school diploma or equivalent is preferred.
• Supervisory Responsibilities: None.

Reasoning Abilities

• The ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram format.
• The ability to deal with problems involving several concrete variables in standardized situations.

Computer Application Skills

• This job requires proficiency with the following computer applications:
• Microsoft Outlook
• Microsoft Excel
• Microsoft Word

Certificates, Licenses, Registrations

• Please See Minimum Qualifications

Physical Demands

• While performing the duties of this job, the associate is regularly required to sit, talk or hear.
• The associate frequently is required to walk.
• Use hands to finger, handle or feel and reach with hands and arms.
• The associate is occasionally required to stand.
• Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.