Scheduling Coordinator

Travel Congress has an opening for a Scheduling Coordinator supporting travel-industry conferences, networking events, attendee support, speakers, sponsors, workshops, communications, and event operations. This is a full-time, 100% remote position open to candidates throughout the United States.

About the role

This role is centered on coordinating appointments, calendars, availability, and schedule changes to support travel-industry events and operations.

Responsibilities

• Coordinate appointments, service windows, interviews, traveler calls, or internal schedules that support travel-industry conferences, networking events, attendee support, speakers, sponsors, workshops, communications, and event operations.
• Confirm availability, time zones, required participants, and meeting or appointment details before booking.
• Send confirmations, reminders, reschedule notices, and follow-up messages promptly across conference and attendee operations.
• Resolve routine calendar conflicts and escalate priority conflicts that require manager approval.
• Maintain accurate scheduling notes, contact details, cancellations, and attendance status.
• Track open scheduling requests and follow up until each request is completed or reassigned.

Requirements

• Strong organization, calendar management, written communication, and attention to detail.
• Comfort using shared calendars, scheduling tools, email, spreadsheets, and video-meeting platforms.
• Ability to manage changing schedules and multiple time zones accurately.
• Professional communication with customers, candidates, vendors, or internal teams.
• Reliable follow-through and the ability to prioritize time-sensitive requests.
• A pre-employment background check is required.

Pay

$51,000 - $58,000 per year

Schedule

• Full-time
• 100% remote (United States)