Scheduling Coordinator

About the role

Maxim Healthcare is seeking a proactive and organized Client Coordinator to serve as a vital link between clients, patients, and caregivers. This role is perfect for someone who thrives in a fast-paced environment and enjoys building relationships while ensuring smooth scheduling operations.

Responsibilities

• Build strong relationships with clients and caregivers to understand scheduling needs
• Coordinate and confirm schedules, ensuring alignment with availability and preferences
• Maintain accurate records of caregiver availability, correspondence, and assignments
• Ensure all placements meet compliance and contract requirements
• Collaborate with internal teams to address staffing needs and client satisfaction
• Support business development through effective communication and coordination

Qualifications

• High school diploma or equivalent required; some college coursework preferred
• Minimum 1 year of experience in a collaborative team environment
• Proficiency in Microsoft Office, internet, and email
• Highly organized with strong planning and problem-solving skills
• Excellent verbal and written communication skills
• Energetic, motivated, and able to thrive in a fast-paced setting
• Must meet all federal, state, and local requirements

Benefits

• Health and Wellness: Medical/Prescription, Dental, Vision, Health Advocacy (company paid if enrolled Medical) and Health Advocate
• Employee Assistance Program
• Retirement and Financial Security: Employee Assistance Program, Health Savings Account, 401(k) + Company Match, Profit Sharing, Short and Long Term Disability, Primary Caregiver Leave, Parental Leave
• Life and Basic Accidental Death & Dismemberment Insurance, Voluntary Group Life Insurance and Supplemental Accidental Insurance
• Hospital Expense Protection Plan, Critical Illness Insurance
• Dependent Care Flexible Spending Account
• Home and Auto Insurance discounts, Pet Insurance and Legal benefits
• Lifestyle Benefits: Paid Time Off and Company Paid Holidays, Transportation Benefits, Educational Assistance Program, College Partnership Program and Employee Discount Program

Benefit eligibility is dependent on employment status.

Pay

Hourly Rate: $22 – $25 per hour + $2,000 Annual Bonus Potential

Schedule

This is an office-based position in Richmond, VA.