Scheduling Coordinator

Fly My Group is hiring a Scheduling Coordinator to work across group airfare, airline reservations, ticketing, schedule changes, group traveler support, account service, and travel operations. This is a full-time, 100% remote position open to candidates throughout the United States.

About the role

This role is centered on coordinating appointments, calendars, availability, and schedule changes to support group airfare and travel operations.

Responsibilities

• Coordinate appointments, service windows, interviews, traveler calls, or internal schedules that support group airfare, airline reservations, ticketing, schedule changes, group traveler support, account service, and travel operations.
• Confirm availability, time zones, required participants, and meeting or appointment details before booking.
• Send confirmations, reminders, reschedule notices, and follow-up messages promptly across group airfare and traveler operations.
• Resolve routine calendar conflicts and escalate priority conflicts that require manager approval.
• Maintain accurate scheduling notes, contact details, cancellations, and attendance status while supporting group airfare and traveler operations.
• Track open scheduling requests and follow up until each request is completed or reassigned.

Requirements

• Strong organization, calendar management, written communication, and attention to detail.
• Comfort using shared calendars, scheduling tools, email, spreadsheets, and video-meeting platforms.
• Ability to manage changing schedules and multiple time zones accurately.
• Professional communication with customers, candidates, vendors, or internal teams.
• Reliable follow-through and the ability to prioritize time-sensitive requests.
• A pre-employment background check is required.

Pay

$52,000 - $59,000 per year

Schedule

Full-time, 100% remote position.