Scheduling Assistant - Part-time

Position Type

Part-Time (45 hours biweekly)

Schedule

Monday - Friday
Monday: 8:00 AM - 12:30 PM
Tuesday: 9:00 AM - 2:00 PM
Wednesday: 8:00 AM - 12:30 PM
Thursday: 9:00 AM - 2:00 PM
Friday: 8:00 AM - 12:30 PM

Pay Range

$16.00 - $19.00 per hour

What Makes Us Different

• Great traditional benefits: medical plans, paid time off program, retirement savings plan
• Onsite auto services for convenience
• Free wellness classes to support mind and body health
• Access to our gym and pool right on campus
• Team giveaways and incentives to show support and appreciation
• Team member events, recognition programs, and celebrations throughout the year
• Adequate onsite dining options with employee discounts
• A culture guided by Christian values, where kindness and respect are at the heart of everything we do

Job Description

• Scheduling Support
• Assisting in creating, updating, and maintaining daily and weekly clinical staff schedules
• Inputting schedule changes, call-offs, and shift swaps into scheduling systems in real time
• Ensuring schedules are accurate, up-to-date, and aligned with staffing guidelines
• Call-Off & Coverage Coordination
• Receiving and documenting team member call-offs in accordance with policy
• Assisting with securing replacement staff, including contacting internal staff and agency personnel as directed
• Maintaining call logs and ensuring timely communication with unit leadership
• Communication
• Serving as a point of contact for staff scheduling inquiries
• Communicating schedule updates and changes to staff and leadership in a timely and professional manner
• Collaborating with nursing leadership and department heads to support staffing needs
• Data Entry & Reporting
• Maintaining accurate scheduling records and documentation
• Assisting in preparing staffing reports, including hours worked, overtime, and agency utilization
• Monitoring and reporting trends related to absenteeism and staffing gaps
• Compliance & Accuracy
• Ensuring scheduling practices align with organizational policies, labor guidelines, and regulatory requirements
• Supporting efforts to maintain appropriate staffing levels based on census and acuity

Qualifications, Education And Experience

• High school diploma required; Associate degree or relevant certification preferred
• Prior office management and scheduling experience is required
• Minimum of three (1) year of experience in a long-term care or healthcare setting is strongly preferred