Scheduler/ Medical Records Technician

Responsibilities

• Prepare a work schedule on a four-week basis format for all nursing shifts.
• Familiarity with OnShift scheduling modules and ADP for time approval is a plus.
• Communicates continuously with DON/ADON to ensure accuracy and coordination of information.
• Maintain time off requests and available ETO hours.
• Provide adequate coverage to fill time off requests and open positions by utilizing per diem and part time staff prior to obtaining permission to utilize staff for over time and/or agency nurses.
• Medical Records:
• Admits, transfers, and discharges residents in accordance with established policies and procedures as residents transition within the community.
• Update resident admit, transfer and discharge in the electronic health record to ensure accurate census.
• Update Medicare status on date of discharge from Medicare A, including identifying and applying ICD-10 coding.
• Confirms Medicare A admission eligibility and hospital admission qualifying Med A dates with Social Services.
• Obtains Medicare A effective coverage date, last coverage date and discharge dates from the MDS Coordinator.
• Updates Medicare status in electronic health record.
• Obtains medical information from any follow-up appointments outside RiverWoods as needed.
• Greet and direct in person or by telephone; residents, family members, physicians, vendors, staff and guests using a responsive, helpful, cooperative, friendly, polite and positive manner.
• Provide administrative support to Supportive Living Team.

Qualifications

• Prior experience with medical records preferred, including ICD-10 coding knowledge and experience.
• The ideal candidate will be detail oriented, organized and have excellent multi-tasking skills.
• Prior experience as a staff scheduler is preferred, but not required.
• Strong interpersonal and relationship skills, problem solving skills, critical thinking.