SCHEDULER (LEGISLATIVE AIDE, NON-CAREER)

Responsibilities

• Reviewing, tracking, and responding to scheduling requests from residents, community organizations, City staff, elected officials, public agencies, and other stakeholders
• Coinciding internal and external meetings, including confirming attendees, locations, virtual meeting links, briefing materials, and logistics
• Coinciding event attendance, including collecting event details, speaking roles, arrival times, parking information, and staff support needs
• Maintaining an accurate and up-to-date calendar for the Councilmember and the Office
• Prioritizing scheduling requests based on office goals, district needs, time sensitivity, and the Councilmember’s availability
• Preparing daily and weekly calendar summaries for the Councilmember and staff
• Preparing certificates, recognitions, and other materials for community members, organizations, events, and special occasions
• Preparing meeting materials, event materials, briefing packets, agendas, handouts, sign-in sheets, and other documents as needed
• Communicating professionally with constituents, community partners, City departments, and external stakeholders
• Providing general administrative support to the office, including document preparation, data entry, file organization, copying, printing, supply coordination, and other office tasks as assigned

Requirements

• High school diploma or equivalency is required.
• Flexibility to work weekends and evenings as needed.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Professional judgment when handling sensitive or confidential information.
• Comfort communicating with residents, public officials, community leaders, and City staff.
• Ability to work independently and as part of a small team.
• Proficiency with calendar systems, email, Microsoft Office, Google Workspace, Canva, or similar tools.
• Interest in local government, public service, constituent services, or community engagement.