Scheduler – Capital Projects, Operations & CQV

PM Group is seeking an experienced Scheduler to join our Outsourced Technical Services team near Dover, NH. Outsourced Technical Services (OTS) is an integral part of PM Group’s ability to support clients across the complete project life cycle. With over 50 years’ industry experience, strong technical knowledge, and integrated resources, we provide experienced technical professionals that complement client project teams. This role supports a balanced portfolio of capital projects and operational/CQV initiatives in a regulated life-sciences environment.

About the role

The Scheduler will be embedded within a client organization, splitting time evenly between capital expenditure (CAPEX) projects—including engineering, procurement, construction, commissioning, and closeout—and operational expenditure (OPEX) activities such as commissioning, qualification, validation, facility operations, equipment implementation, shutdowns, maintenance, and continuous improvement. Responsibilities include developing and maintaining integrated schedules, analyzing progress and performance, identifying schedule risks, and providing clear reporting to project teams and senior stakeholders.

PM Group is an employee-owned, international project delivery firm with 4,000+ professionals worldwide, specializing in the pharma, food, biotech, medical technology, and mission-critical sectors.

Responsibilities

CAPEX Project Scheduling – Approximately 50%

• Develop, maintain, and update detailed project schedules for capital projects from concept and design through construction, commissioning, qualification, and closeout.
• Integrate engineering, procurement, construction, vendor, startup, and CQV activities into comprehensive project schedules.
• Work with project managers, engineering leads, construction managers, contractors, and vendors to establish activity logic, durations, dependencies, and key milestones.
• Establish schedule baselines and measure progress against approved project plans.
• Perform critical-path, float, milestone, and schedule-variance analysis.
• Review contractor and vendor schedules for accuracy, completeness, constructability, and alignment with the overall project execution plan.
• Identify schedule risks, delays, and resource constraints and recommend appropriate mitigation or recovery strategies.
• Support change-control activities by evaluating the schedule impact of scope changes, design revisions, procurement delays, and field conditions.
• Develop schedule forecasts, recovery plans, and what-if scenarios to support project decision-making.
• Assist with stage-gate reviews, project controls reporting, cash-flow forecasting, and capital-plan updates.
• Participate in project meetings and communicate schedule status, upcoming milestones, constraints, and required actions.

OPEX, Operations & CQV Scheduling – Approximately 50%

• Develop and maintain schedules supporting operational initiatives, facility shutdowns, maintenance activities, equipment upgrades, and continuous-improvement projects.
• Plan and sequence commissioning, qualification, and validation activities, including turnover, system completion, commissioning, IQ, OQ, PQ, and final handover.
• Integrate CQV schedules with construction completion, equipment delivery, automation, calibration, validation, quality, and operational-readiness activities.
• Coordinate schedules across Engineering, Manufacturing, Quality, Validation, Facilities, Automation, Maintenance, and EHS functions.
• Support the planning and execution of shutdowns, production outages, and other time-sensitive operational activities.
• Track system and equipment turnover from construction or installation through commissioning, qualification, and release for GMP use.
• Monitor prerequisites, constraints, documentation requirements, and resource availability affecting CQV execution.
• Support schedule planning for deviations, punch-list completion, protocol execution, corrective actions, and turnover-package closure.
• Develop short-interval and look-ahead schedules to support field execution and daily or weekly coordination.
• Identify schedule conflicts involving production, maintenance, qualification, and project activities and facilitate resolution with stakeholders.
• Provide schedule updates and reporting for operational and CQV workstreams, including progress, forecast dates, risks, and required decisions.
• Support resource planning and workload forecasting across multiple concurrent operational and CQV initiatives.

General Responsibilities

• Facilitate schedule-development and schedule-review sessions with multidisciplinary project teams.
• Ensure schedule information is accurate, current, and aligned across all project stakeholders.
• Prepare weekly and monthly schedule reports, milestone summaries, progress curves, dashboards, and executive-level updates.
• Maintain schedule-development standards, coding structures, calendars, work breakdown structures, and reporting requirements.
• Verify reported progress using objective evidence and input from responsible activity owners.
• Promote consistent scheduling and project-controls practices across the client’s project portfolio.

Requirements

• Bachelor’s degree in Engineering, Construction Management, Project Management, or a related discipline; equivalent relevant experience will also be considered.
• Five or more years of scheduling or project-controls experience within the pharmaceutical, biotechnology, medical-device, or other regulated manufacturing industry.
• Demonstrated experience supporting both capital-project delivery and operational or CQV activities.
• Strong proficiency with Primavera P6 is preferred.

Preferred Experience

• Scheduling pharmaceutical manufacturing, laboratory, utility, packaging, warehouse, or facility-infrastructure projects.
• Planning brownfield projects within active GMP manufacturing environments.
• Supporting facility shutdowns, equipment installations, technology transfers, or operational-readiness programs.
• Developing integrated Level 3 and Level 4 project schedules.
• Working with system turnover, system boundaries, commissioning plans, qualification protocols, and validation master plans.
• Supporting schedule risk assessments, earned-value analysis, and resource-loaded schedules.

Benefits

PM Group is an employee-owned company, fostering an inclusive, committed, and driven culture. Corporate Responsibility and Sustainability are central to our 2026 business strategy, as outlined in our 2025 Environmental, Social and Governance Report. Inclusion and Diversity are core to our values, ensuring a workplace rich in diverse talents and ideas. We are committed to providing reasonable accommodations for candidates with disabilities during the recruitment process.