Scheduler

Essential Duties and Responsibilities

• Manage daily clinical staffing to ensure seamless practice operations across all sites.
• Monitor productivity metrics and work with Practice Admin on making staffing adjustments to meet operational demands.
• Execute real-time scheduling updates for call-ins, and shift adjustments.
• Assign providers daily based off shift type, credentialing status and surgeon request while meeting patient care needs.
• Manage anesthesia provider requests from surgeons and patients.
• Ensure coverage plans align with surgical block time utilization and projected case volumes.
• Pull OR schedules 2 weeks in advance to anticipate staffing needs and communicate with sites.
• Recruit and move staff around to accommodate schedules.
• Assist with shift swaps/day off requests.
• Create monthly schedule for specialty shifts including assigning call shifts for staff.
• Enter hospital call schedule into IKE and distribute accordingly.
• Manage yearly vacation picking process.
• Adjust schedules for add-on cases, cancellations, or emergencies.
• Communicate daily schedules and updates to scout and anesthesia staff.
• Develop and maintain monthly or quarterly call schedules, including weekends and holidays.
• Balance fairness and equity in call and weekend assignments.
• Cook up schedules for add-on cases, cancellations, or emergencies.
• Coordinate vacation, CME, and personal time-off requests.
• Arrange locum or per diem coverage as needed.
• Adjust schedules for add-on cases, cancellations, or emergencies.
• Communicate changes promptly and professionally to staff and hospital partners.
• Identify and resolve scheduling conflicts proactively.
• Coordinate onboarding and orientation schedules for new or locum providers.
• Serve as the main point of contact for scheduling-related questions or issues.
• Communicate changes promptly and professionally to staff and hospital partners.
• Identify and resolve scheduling conflicts proactively.
• Coordinate onboarding and orientation schedules for new or locum providers.
• Serve as the main point of contact for scheduling-related questions or issues.
• Communicate changes promptly and professionally to staff and hospital partners.
• Identify and resolve scheduling conflicts proactively.
• Coordinate onboarding and orientation schedules for new or locum providers.
• Serve as the main point of contact for scheduling-related questions or issues.
• Communicate changes promptly and professionally to staff and hospital partners.

Qualifications

• Education/Licensing/Certification: AA or BA preferred.
• Experience: 3-5 years’ experience in the healthcare industry with upward mobility documented.
• Knowledge and Skills: Excellent Verbal and Written skills. Ability to prioritize work and work independently with minimal supervision. Ability to work effectively with staff, physicians, and external customers. Must have strong keyboard skills with knowledge of Microsoft Word, Excel and PowerPoint. Must have a pleasant disposition and high tolerance level for diverse views and opinions. Ability to motivate diverse personalities within the department. Must be able to speak, read and write in English. Skill in gathering, reporting and analyzing information.
• Advantages of Working at NPH: Competitive Pay and Benefits Package, Annual Bonus, Generous Paid Time Off, 401K Contribution/Safe Harbor, Flexible Work Environment, Career Advancement Opportunities with a Growing Company.