Scanner

Salary Range: $16.52 - $23.13

About the role

The Scanner will provide administrative support for Finance, Accounting, Customer Experience, Credit, Logistics, Shipping and Procurement departments as it relates to converting physical paper documentation into digital images for retention purposes. This position will also provide phone coverage for the front office receptionist for a few hours a day or as needed. This is a hybrid role requiring onsite work three days per week in Cypress, CA (Tuesday, Wednesday, and Thursday).

Responsibilities

• Scanning, indexing and filing of the following documents: Purchase Orders, Literature Request Forms, Replacement Request Forms, RMA (Return Merchandise Authorization) Forms, Sales Quotes, Freight Claims, Bills Of Lading, Proofs of Delivery, Credit Memos, Credit Card Charge Forms, Debit Memos, Engineering Documents, A/R checks.
• Ensure that the necessary information is provided on each document.
• Responsible for indexing the document properly and accurately.
• Box and file the documents accordingly.
• Provide necessary assistance to Customer Service, Credit, Shipping departments by searching for particular documents when they may be in transition between a department and Liberty.
• Cover for receptionist at the switchboard.
• Pick up company voicemail messages and distribute them accordingly.
• Respond to all communications within a reasonable time frame.
• Sort and distribute mail.
• Update and distribute staff directory and master representative list and procedure training through SOI training sessions.
• Receive and notify or distribute packages accordingly.
• Fax out documents when required.

Requirements

• High school diploma or GED.
• Minimum of 3 years work experience in a professional office environment.
• Respectable phone etiquette.
• Computer literate.

Preferred Qualifications

• Strong organization skills.
• Detailed oriented.
• Capability to multi task.
• Proficient in computer document imaging & management software.

Benefits

• Hybrid Work Schedule: Flexible hybrid schedule, with remote work on Mondays and Fridays and onsite collaboration on Tuesdays, Wednesdays, and Thursdays.
• Health Insurance: Variety of health insurance options (medical, dental, vision, etc.) for all team members, eligible the first month following your start date.
• 401(k): 100% match up to 3% and then 50% of the next 2% deferred.
• Time Off: Paid time off starts accruing day 1.
• Observed Holidays: 10 company observed holidays.
• Employee Discounts: Discounts across all product lines.
• Hit our Numbers Lunch: Celebration lunches when monthly milestones are hit.
• Tuition Scholarships: Partnership with UMASS Global for 10%-20% off tuition for you and/or your family.

About Us

It all started in a small warehouse in California with just three employees, a fax machine and a bell that rang out every time a chair came down the conveyor belt. 30 years later, Exemplis continues to lead, innovate and disrupt an array of industries through its growing family of brands — including SitOnIt Seating, Timbuk2, X-Chair, Maverick, Mavix, Edloe Finch, and Albany Park. From sustainable manufacturing to outreach programs and more, we strive to make a positive impact on everyone we serve. We make sure our people (and their communities) are at the core of our organization. To make a difference, we must be a champion of diversity, inclusion, service and social justice — above all else.