Scanner

Summary of Position

The Scanner is responsible for managing the secure and accurate scanning of dealership documents into our Electronic Document Management System (EDM), primarily through Reynolds & Reynolds. This role also supports the department by assisting with incoming interoffice mail distribution and managing incoming phone calls.

Responsibilities

• Document Preparation & Scanning:
• Prepare and scan all Retail, Wholesale, and Fleet car deals into the EDM System.
• Accurately enter pertinent information for recalling said deals within 7 days of completion of title work.
• Daily Records Management:
• Scan miscellaneous paperwork, AP checks, and Cash Receipts, attaching them to related deals in EDM.
• Accurately enter or review pertinent information for recalling this paperwork daily.
• Scan Retail/Lease Car Invoices and Wholesale Bill of Sales into EDM and accurately enter information for recalling said invoices on a monthly basis.
• Banking & Deposits:
• Enter and scan all daily check deposits into the Remote Deposit Capture through the online banking program for next-day credit to the operating bank account.
• Administrative Support:
• Run daily reports for departments and stores and distribute them to the proper accounting personnel.
• Assist the AP and AR Departments with miscellaneous posting, reconciling, and filing as time allows.
• Communication:
• Answer the main Accounting phone line, direct calls to the appropriate department, and assist callers as needed.

Qualifications

• Experience: Previous experience is not necessary. Training will be provided.
• Skills:
• Ability to use a computer is required.
• Ability to read and comprehend instructions and information.
• Must be fluent in English.
• Communication:
• Must speak clearly on the telephone and convey an image of professionalism and competence to callers.
• Must be able to convey messages to employees clearly and quickly.
• Maintain a professional and courteous phone voice.
• Appearance: Professional personal appearance is required.

Pay

Pay range: $14.00-$16.00 per hour, depending on experience.

Benefits

• Medical, Dental, and Vision Insurance
• FSA/HSA/LPFSA
• Prescription drug coverage
• HealthJoy App - company-paid healthcare navigation tool
• Employee Assistance Program
• 401(k) with company contribution upon eligibility
• Short- and Long-Term Disability
• Legal Resources coverage & ID Protection

Work-Life Balance

• Vacation & Holiday pay

Employee Perks

• Employee referral bonus programs
• Employee parts & service discounts
• Discounted gym memberships to OneLife & YMCA