Sample Coordinator

Bring your organization and communication skills to a fast-paced sample coordination role supporting product requests, inventory tracking, and cross-functional collaboration. This position offers the opportunity to help manage short-lead and long-lead sample workflows, support seeding initiatives, and keep sample operations running smoothly.

Responsibilities

• Handle incoming sample requests in a timely manner, coordinating with warehouse processes and keeping requestors informed of status updates and tracking details
• Prioritize multiple requests in partnership with leadership to support urgent deadlines and shifting needs
• Coordinate store pulls and support sample borrowing efforts when needed
• Order long-lead and seeding samples based on deadlines and the sample calendar
• Send regular status updates on pending sample orders and help manage communications with vendors
• Assist with packaging, preparation, shipment, and list management for sample send-outs
• Maintain accurate inventory records and ensure all seeding grids are current
• Keep the sample closet organized, track outgoing and incoming items, and help ensure all products are accounted for
• Provide professional administrative support to internal teams, editors, and other external contacts
• Help create seeding lists for VIPs, influencers, and media when needed
• Coordinate with mailroom and messenger services to resolve shipping or delivery issues
• Complete photo requests through the internal photo-sharing platform
• Attend team meetings, seeding meetings, and seasonal product kickoffs

Skills

• Strong organizational skills and attention to detail
• Clear, timely, and professional written and verbal communication skills
• Ability to manage multiple priorities in a deadline-driven environment
• Comfort working cross-functionally with internal partners and external contacts
• Experience with inventory tracking, sample coordination, or similar administrative support tasks
• Ability to stay proactive, responsive, and solutions-focused
• Basic proficiency with email, spreadsheets, and internal workflow systems

Preferred Skills

• Experience supporting product samples, seeding programs, or editorial requests
• Familiarity with warehouse ordering, shipping coordination, or logistics support
• Background in fashion, retail, or consumer products
• Ability to adapt quickly and stay organized in a fast-moving environment
• Collaborative approach and willingness to support team needs as priorities shift

Benefits

• Medical, dental, and vision coverage
• Retirement benefits

Pay

The pay range for this role is $22 - $25 per hour based on qualifications and experience.