Sample Coordinator

Responsibilities

• Receive, log, label, inventory, transport, and track samples and standards throughout the laboratory process.
• Support sample check-in and check-out activities, including proper storage and accurate documentation.
• Afford assistance with the return, transfer, and disposal of laboratory materials in accordance with established procedures.
• Communicate sample and standard status updates clearly and promptly to laboratory personnel.
• Provide guidance to laboratory staff on proper sample handling procedures and requirements.
• Complete deviation reports and investigations as needed and assist with implementing corrective and preventive actions (CAPA).
• Review laboratory requests to ensure they comply with applicable SOPs and quality requirements.
• Participate in training related to SOPs, regulatory guidelines, and sample storage requirements.
• Respond to environmental monitoring alarms and participate in on-call support rotations when necessary.
• Perform all work accurately, safely, and within established timelines while following quality and safety procedures.
• Maintain organized and up-to-date records related to sample management, inventory control, and documentation.
• Collaborate with laboratory staff to resolve sample-related issues and support continuous improvement in sample handling processes.

Requirements

• High school diploma or equivalent.
• Minimum of 2 years of relevant experience in a laboratory, sample management, inventory control, or regulated environment, or an equivalent combination of education and experience.
• Experience with sample preparation, sample receiving, specimen processing, and sample management activities.
• Ability to perform accurate data entry and maintain detailed sample and inventory records.
• Experience working in a laboratory or regulated environment with established SOPs and quality documentation.
• Strong attention to detail and ability to follow Standard Operating Procedures consistently.
• Ability to communicate clearly and professionally with laboratory personnel regarding sample status and requirements.
• Commitment to working safely and maintaining compliance with quality and regulatory requirements.

Qualifications

• Associate degree, technical certificate, vocational training, or related education is preferred.
• Experience with sample management in a life sciences or similar regulated environment is highly desirable.
• Familiarity with quality systems, deviation reporting, and corrective and preventive actions (CAPA) is preferred.
• Experience working with SOPs and quality documentation is preferred.
• Flexibility with education and experience, supported by strong sample management skills.
• Interest in gaining exposure to compliance and regulatory processes in a professional laboratory setting.
• Ability to participate in on-call support rotations and respond to environmental monitoring alarms when needed.