Sample Coord/ Lab Coordinator

About the role

The Sample Management Coordinator supports laboratory operations by overseeing the receipt, tracking, storage, and distribution of samples and standards. This role follows established procedures, assists laboratory personnel with sample management processes, and helps ensure compliance with laboratory and regulatory requirements. It offers valuable exposure to clinical processes and an opportunity to build experience in a large, professionally run laboratory environment. This is a Contract position based out of Richmond, VA, fully onsite. Work involves regular handling, labeling, and storage of samples and standards, as well as frequent use of computers and Microsoft Office applications for tracking and documentation. The environment is structured, process-driven, and focused on safety, quality, and regulatory compliance, with collaboration among approximately 5–10 other coordinators and laboratory staff, and potential on-call support for environmental monitoring alarms.

Responsibilities

• Receive, log, label, inventory, store, and distribute samples and standards in accordance with established procedures.
• Maintain accurate records and track sample status throughout the laboratory workflow to ensure full traceability.
• Communicate sample status, issues, and updates clearly and promptly to laboratory staff.
• Support proper sample handling, storage, and documentation practices to maintain sample integrity and data quality.
• Review laboratory requests to verify they comply with established procedures and standard operating practices.
• Assist with investigations, deviations, corrective actions, and preventive actions (CAPAs) related to sample management.
• Train laboratory personnel on sample management procedures, documentation expectations, and storage requirements.
• Respond to environmental monitoring alarms and participate in on-call support as needed to protect sample quality.
• Follow all safety, quality, and regulatory requirements in daily work activities.
• Complete assigned work accurately and within established timelines, prioritizing tasks effectively.

Requirements

• High school diploma or equivalent required.
• Minimum of 2 years of experience in sample management, inventory control, laboratory operations, or a related field.
• Knowledge of inventory management and sample tracking processes.
• Understanding of laboratory documentation practices and relevant regulatory requirements.
• Ability to review and follow standard operating procedures (SOPs) consistently.
• Experience using Microsoft Office applications, including Word and Excel.
• Strong organizational skills with the ability to manage multiple samples and tasks simultaneously.