Sales Tax Specialist

Key Responsibilities

• Prepare, review, and file multi-state sales and use tax returns (monthly, quarterly, and annual cycles) across 30+ jurisdictions.
• Calculate tax liabilities, review GL account reconciliations, and ensure timely remittance to taxing authorities.
• Maintain a compliance calendar and monitor filing deadlines, extensions, and payment due dates.
• Manage exemption certificate collection, validation, and storage – preferably with experience using a certificate management system (e.g. Avalara CertCapture, EXEMPTAX, or similar).
• Nexus & Taxability Analysis:
  • Monitor the company’s economic nexus footprint across all States and applicable territories following South Dakota v. Wayfair.
  • Research product and service taxability questions and document conclusions in internal tax memos.
  • Evaluate the tax impact of new products, services, business lines, and acquisitions.
• Audit & Controversy:
  • Serve as the primary point of contact for State and local sales tax audits; coordinate document requests and draft responses.
  • Identify and quantify potential audit exposures; recommend and implement risk mitigation strategies.
  • Manage voluntary disclosure agreements (VDAs) and amended filings where required.
• Systems & Technology:
  • Recommend, administer and maintain tax automation software (Avalara AvaTax, Vertex O Series, or equivalent) including rate updates, product mappings, and nexus settings.
  • Partner with IT and ERP teams on system upgrades, integrations, and testing for sales tax logic.
  • Develop and maintain standard operating procedures for all compliance processes.
• Cross-Functional Support:
  • Advises internal stakeholders (Sales, Operations, Finance) on sales tax implications of transactions and contracts.
  • Supports the annual tax provision process by providing accurate indirect tax accrual data.
  • Affords assistance with due diligence on mergers and acquisitions from an indirect tax perspective.

  Qualifications

  • Bachelor’s degree in Accounting, Finance, Business Administration, or an equivalent qualification.
  • CMI (Certified Member of the Institute for Professionals in Taxation) designation preferred, or active pursuit.