Sales Support Specialist (AI focused, RFP's, CRM)

Proposal & RFP Development

• Build, format, and assemble professional proposals that respond directly to client and prospect requirements.
• Track RFP, RFI, and bid deadlines across multiple opportunities, working backward from due dates to keep submissions on schedule.
• Pull out the specific requirements from solicitation documents and shape each proposal so it answers exactly what’s being asked.
• Maintain a library of reusable proposal content, boilerplate, and past responses so the team isn’t reinventing the wheel on every bid.

CRM Management & Data Hygiene

• Own day-to-day CRM upkeep: updating records, logging activity, correcting and de-duplicating data, and keeping fields complete and accurate.
• Review prospected work and incoming leads, route them appropriately, and flag opportunities for the sales team.
• Run routine clean-up and data-quality checks to keep the CRM trustworthy as a source of truth.
• Generate basic reports and lists to support pipeline reviews and outreach.

General Sales Support

• Cook with business development, operations, and leadership to gather the inputs needed for accurate, compelling proposals.
• Produce polished, client-ready materials and light marketing collateral.
• Handle ad hoc administrative and data tasks that keep the sales function running smoothly.