Sales Operations Coordinator I

We need to output HTML fragment with sections: About the role? The posting starts with "About This Role". Use

for section headings. We need to include sections only if there is real content. We have content for About the role (the introductory paragraph). Then "Service Experts Company Perks And Benefits For YOU" -> Benefits. Then "Key Responsibilities" -> Responsibilities. Then "Desired Skills And Qualifications" -> Skills (or Qualifications). Also maybe "Minimum Experience" etc could be part of Qualifications. We'll combine. We must not repeat job title as heading. No Job ID. Remove boilerplate: EEO, etc. Also remove navigation, cookie, legal, duplicated lines, application instructions. The posting includes some lines like "Equal Opportunity Employer..." and "The job description is not intended..." which we should remove. Also remove "Location Address:"? It's substantive? It's location; maybe we can keep as a short paragraph under About the role? The instruction: "fold minor metadata into a short

or drop it." Location is minor metadata; we could include in a short p under About the role. Or drop it. Probably include as a short p. We must preserve all substantive information: responsibilities, benefits, skills, etc. We must not create Pay/Schedule/Benefits sections unless posting actually states them. Benefits are stated, so we include Benefits section. Pay not stated, so omit. Schedule not stated, omit. We need to use

• for any list of duties/requirements/benefits. So for Benefits we need list items. For Responsibilities list items. For Skills/Qualifications list items. We need to use

  for prose. We need headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. But we only include sections with real content. So we will have About the role, Responsibilities, Benefits, Skills (or Qualifications). The posting includes "Desired Skills And Qualifications". Could map to Skills or Qualifications. We'll use Skills heading. We also might include Requirements? Not explicit separate; but we could combine Minimum Experience/Education under Qualifications. But we have Skills heading; maybe we add Qualifications heading for education/experience. However instruction: prefer a few substantive sections over many thin ones. So we could combine skills and qualifications under one heading "Skills and Qualifications". But headings list includes Skills and Qualifications separate. We could use Skills heading and include both skills and qualifications within that section as list items. That seems okay. Thus sections: About the role, Responsibilities, Benefits, Skills. Now craft content. About the role: combine introductory paragraph and location short p. Intro: "Welcome! Responsible for supporting the Sales Team, Service Technicians, Maintenance Technicians, and Installers by maintaining accurate data in the appropriate systems, communicating with the customer regarding scheduled calls and follow-up visits. Works closely and cooperatively with both sales and center staff. Communicates with the customer to ensure the customer is informed of scheduled appointments, to respond to inquiries, and to help to resolve issues and problems. Efficiently plans and routes the most-appropriate technicians and Residential Sales Consultants. Work is performed, under general direction, in accordance with established processes and procedures in a fast-paced, constantly changing environment." Location: "Location: 11935 Tramway Dr Ste C, Sharonville, OH 45241" We can put location as a short p. Now Benefits: list items from "Service Experts Company Perks And Benefits For YOU". Items: - Generous PTO provided: 24 paid days off within your first year of employment (vacation, personal holidays, & national holidays); 29 paid days off after your 2nd year of employment - Ample advancement and career-growth opportunities available across the U.S. - Company-sponsored Medical, Dental, and Vision Insurance programs - Best-in-class 401(k) Retirement Savings Plan with attractive company matching contributions - Company-paid employee Life Insurance with options for you and your family - Short-term and Long-term disability insurance options that will protect you and your family if you are unable to work - Supplemental benefit programs such as: Legal advice, pet insurance, and health advocacy programs We need to keep the ampersand as & maybe encode? In HTML we can keep & but better to use &. We'll keep as &. Now Responsibilities: many bullet-like sentences. We'll convert each sentence starting with a verb into

• . Need to preserve all substantive information. We'll break at each period that starts a new responsibility. Let's extract: "Analyzes, diagnoses, and resolves customer problems in a courteous, professional, timely, and accurate manner." "Identifies potential problems to prevent premature and unexpected breakdowns or callbacks." "Effectively and courteously communicates with customer in order to schedule service / maintenance / sales call while gathering information on the customer’s current systems and needs as well as ensuring that the decision maker is present at the time of the call" "Responsible for calling customers to remind them of the upcoming scheduled appointment, to keep the customer informed on any changes in technician/installer arrival time, and to schedule service/maintenance calls" "Efficiently and effectively plans and routes technicians to service calls based on technician availability and skill sets, customer equipment and needs, geographical location, and latest information in the Capacity Planning System and on the Dispatch Board. When applicable, schedules Residential Sales Consultant to meet with technician at the customer’s home whose equipment is older for upgrade opportunity." "Ensures the capacity planner is maintained and proactively fills appointment gaps due to customer cancellations/rescheduling in order to maximize capacity planning" "Ensures Sales Dispatch Board and other related modules in STARS are updated as required" "Promptly responds to service technicians’ requests, both by radio and telephone" "Represents the company professionally, honestly, and ethically in all business matters and concerns" "Contacts next customers to confirm appointments and page calls to the assigned technicians" "Identifies issues/problems/concerns regarding technician and support center productivity based on continual communication and working with technicians and the Support Center. Informs General Manager and/or operations/office manager of issues/problems/concerns requiring their attention and action." "Receives customer lead information from the technicians, the Support Center, marketing efforts, and directly from the customer. Enters sales appointment details into appropriate system(s) to document lead. Updates sale appointment details in system(s) as necessary due to appointment cancellations/rescheduling." "Prior to or after the sales call, may explain financing options and gather customer information to complete financing forms or assist customer in completing financing forms. Ensure completed financing forms are sent to the financing vendor." "Calls the customer to confirm to customer the arrival time of the Residential Sales Consultant. Enters appropriate scheduling information on the Sales Dispatch Board." "As needed, performs outbound calls to customers who were identified as a lead but who did not schedule a sales call-in order to attempt to schedule the sales call." "Assigns sales leads to Residential Sales Consultants in accordance with the company Lead Distribution Policy. Utilizes the computer-aided dispatch system to dispatch Residential Sales Consultants to sales calls. Updates the Residential Sales Consultant capacity in the Support Center portal to ensure up-to-date information on sales staff availability." "Creates the quote ticket (Q-Ticket) in STARS to document customer information for the Residential Sales Consultant prior to the sales call and to create the placeholder on the Sales Dispatch Board" "Gathers information from the Residential Sales Consultant after the sales call presentation to document the sale details (or what was quoted if no sale) and enters pertinent details into the sales tracking system. Based on the scheduled installation time, schedules follow-up referral call." "After installation, calls customer to schedule/confirm the Residential Sales Consultant follow-up referral visit. After the follow-up visit by the Residential Sales Consultant, call customer to obtain feedback on the follow-up call and to ensure any customer requests are handled appropriately and in a timely manner." "Assigns and coordinates technicians and Residential Sales Consultants to support activity model" "Debriefs all Residential Sales Consultants and updates lead information" "When notified by the Support Center or the customer of a scheduling issue, missed appointment, or customer complaint on the sales appointment, documents the issues and communicates with appropriate co-workers or management to resolve the problem or issue. Maintains communication with the customer to ensure that the problem/issue is resolved to the customer’s satisfaction." "Keeps the General Manager or Sales Manager abreast of issues, problems, and other pertinent information" "Completes and distributes the Daily Sales report; reviews sales reports for errors/omissions and enters corrections in system(s); updates any lead errors; and checks Web Portal for messages" "As requested/required, generates reports from systems. As needed/required, tracks activities for center or region-specific contests/events and to distribute relevant information to Residential Sales Consultants, Sales Managers, and others." "Performs similar/other duties as needed or assigned" We'll keep as list items. Now Skills: combine Desired Skills And Qualifications and Minimum Experience/Education. List items: - High school diploma or equivalent with 2 years’ experience working in customer service or another customer‑facing environment. - Prior experience dispatching is desirable. - Experience or training in the use of computers and related systems in an administrative office environment. - Prior experience with an AS400 system desirable. - Must be able to multi‑task and work effectively in a fast‑paced and constantly changing work environment. - Must be comfortable switching rapidly between tasks with no loss in efficiency and effectiveness. - Excellent customer service, communication, and interpersonal skills - Effective communication skills to communicate with customer and to resolve customer issues, complaints, or concerns - Ability to effectively communicate with co‑workers and customers in a pleasant, business‑like, and customer‑focused manner. - Ability to communicate with a diverse customer population. - Ability to work effectively in both a team and an independent environment - Ability to learn and to practice proper radio‑communication techniques and to utilize pager systems - Knowledge of, or ability to learn, local geographical areas (streets, highways, cities, and towns) - Ability to make decisions based on established guidelines and procedures - Effective organizational and time‑management skills. Must be able to prioritize work based on service demands - An understanding and knowledge of the HVAC/Refrigeration Industry is an asset - Minimum Experience: 0‑2+ years (we can phrase as "0‑2+ years of experience") - Minimum Education: High School Diploma/GED We could combine education with first bullet but keep separate. Now produce HTML:

  About the role

  Welcome! Responsible for supporting the Sales Team, Service Technicians, Maintenance Technicians, and Installers by maintaining accurate data in the appropriate systems, communicating with the customer regarding scheduled calls and follow‑up visits. Works closely and cooperatively with both sales and center staff. Communicates with the customer to ensure the customer is informed of scheduled appointments, to respond to inquiries, and to help to resolve issues and problems. Efficiently plans and routes the most‑appropriate technicians and Residential Sales Consultants. Work is performed, under general direction, in accordance with established processes and procedures in a fast‑paced, constantly changing environment.

  Location: 11935 Tramway Dr Ste C, Sharonville, OH 45241

  Responsibilities

  • Analyzes, diagnoses, and resolves customer problems in a courteous, professional, timely, and accurate manner.
  ...

  Benefits

  • Generous PTO provided: 24 paid days off within your first year of employment (vacation, personal holidays, & national holidays); 29 paid days off after your 2nd year of employment
  ...

  Skills

  • High school diploma or equivalent with 2 years’ experience working in customer service or another customer‑facing environment.
  ...
  Make sure to use proper apostrophe encoding?