Sales & Finance Assistant - Lexus of Vancouver

About the role

The Sales & Finance Assistant provides administrative and operational support to the Sales and Finance functions within the dealership. The role is responsible for inventory coordination, documentation accuracy, preparation and maintenance of sales and finance paperwork, and funding contracts.

Responsibilities

• Prepare, print, upload, and distribute documents requiring customer signature, including electronic signature packages.
• Review finance-related documents for completeness, accuracy, and required signatures.
• Scan, index, and file sales and finance documents per record-retention requirements.
• Submit completed deals to lenders in a timely manner to support prompt funding.
• Monitor funding status and partner with sales and the business office to proactively address lender stipulations, documentation discrepancies, or funding delays.
• Communicate directly with lender partners to resolve conditions, questions, or re-contracting requirements.
• Maintain organized, audit-ready deal files.
• Provide administrative support to Sales Managers and teams.

Qualifications

• A High School Diploma or equivalent.
• Experience in a dealership or retail environment preferred.
• Experience with CDK not required but preferred.
• Proficient in desktop tools including MS Office programs (e.g., Outlook, Excel, Word, PowerPoint, Project, Visio, SharePoint).
• Familiarity with, or ability to quickly learn, sales processes, vehicle inventory systems, and related workflow tools.
• Experience reviewing and improving processes, methods, and tools to increase efficiency, accuracy, and data integrity.
• Understanding of basic accounting principles and bookkeeping software may be required.

Benefits

• Health Insurance
• Vision Insurance
• Dental Insurance
• Life and Disability Insurance
• Flexible Spending and Health Savings Accounts
• Employee Assistance Program
• 401(k) plan with Company Match
• Paid Time Off (PTO)
• Paid Holidays, Bereavement, and Jury Duty
• Paid Pregnancy/Parental leave
• Paid Military Leave
• Tuition Reimbursement

Pay

$23-$28.50/hour (depending on experience)

Schedule

Must have the ability to work flexible/retail hours