Sales Assistant

We are looking for a Sales Coordinator

We are looking for a Sales Coordinator to join our Brokerage Operations team. You will provide high-level support to commercial real estate brokerage producers within our Cincinnati office. You will have the opportunity to engage in a well-rounded list of contributions for the team, which will include: administrative, financial, marketing, and operational functions for the business.

Business Operations

• Gather market research information to create client deliverables such as, market surveys, tour books, competitive sets
• Prepare deal documents including Request for Proposals, Letters of Intent, renewal letters, leasing status reports & customer & prospect correspondence, with direction from brokers and/or knowledge of company policies, procedures, and best practices
• Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information

Marketing

• Manage & maintain all listings on CoStar and LoopNet
• Create & edit presentations, pitches, and client deliverables for prospect/client meetings
• Assist and participate in planning as needed for industry functions or client events and open houses

Finance

• Collect & process deal file paperwork
• Calculate, generate & send invoices utilizing JLL accounting platform
• Track and process broker expense reports according to the JLL T&E policy

Administrative

• General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements & front desk coverage as needed

Qualifications

• 1+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
• Highly proficient in Microsoft Office Suite including, Word, Excel, Power Point, Outlook with ability to learn new software and JLL’s in-house platforms
• Experienced with Canva and/or Adobe InDesign
• Preferred: Project management capabilities, including multi-tasking, prioritization, deadline management, & the ability to work both independently & with a team
• Resourceful, proactive, detail-oriented, & willing to learn with a positive attitude & a drive for personal growth & development
• Able to assert discretion & professionalism when given access to confidential & private information
• Strong proofreading and editing abilities