Sales and Closing Coordinator

Essential Duties and Responsibilities

• Communicate and follow-up with title, lenders, sales staff, and the construction department to ensure timely closings
• Review PSA’s, DHI Sales, JDE, change orders and amendments for accuracy
• Obtain approval and send to appropriate parties
• Cook closing dates for closing letters with construction and the sales team
• Coordinate with regional staff to complete community setup and ensure appropriate documents are in DHI Sales
• Comply with corporate requirements
• Provide outside lenders with all contract documents and requested lender documents
• Prepare government and lender documents for seller signature
• Upload Certificate of Occupancy to SharePoint and verify that all necessary parties have a copy
• Train new sales agents on processes and procedures
• Research questions or needs which arise from all parties including outside sales lenders, sales team, title and the Division VP of Sales
• Maintain current HOA documents for each community
• Notarize deeds
• Scan all check copies to DHI Sales including earnest money and option deposits
• Present changes in processes, PSA’s and escrow processes in sales meetings
• Update and distribute month-end reports and weekly sales reports including sales goals, weekly report card, escrow status reports reflecting deficiencies and outstanding items
• Communicate with outside lenders for weekly updates and update lender notes
• Manage and retain wet-signed PSA’s and all addenda for ten years
• Conduct all business in a professional and ethical manner to serve customers and increase the goodwill and profit of the company
• Able to work overtime
• Able to travel overnight

Qualifications

• High School diploma or General Education Degree (GED)
• Prior experience and/or training in real estate
• Preferred: Real estate and/or notary license