Sales Administrative Assistant - USA

Responsibilities

• Provide comprehensive administrative support to the DELO LLC President and Sales Team, including calendar management, travel coordination, and preparation of presentations
• Process and manage expense reports using SAP Concur; handle special projects as assigned
• Plan, organize, and follow up on sales meetings, trade shows, seminars, and conferences
• Serve as the first point of contact for incoming communications (phone, email, mail), delivering exceptional customer service at all times
• Facilitate effective cross-cultural communication and collaboration with international teams
• Create, manage, and maintain documents and data using tools such as Jira, Confluence, and other internal platforms
• Monitor US regulatory compliance requirements and report findings to German headquarters
• Manage vendor relationships and actively support process optimization initiatives in collaboration with HQ

Requirements

• Located in or near the Greater Boston, MA area
• Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field
• Minimum 5 years of experience in sales administration or small office management

Skills

• Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint)
• Hands-on experience with AI tools to enhance and streamline work processes
• Strong business writing skills for correspondence, meeting minutes, and reports
• Intercultural competence and enthusiasm for working with international teams
• Proven experience with CRM and ERP systems
• Excellent communication, organizational, and customer service skills

Benefits

• Opportunity to work at an innovative and fast-growing international company
• Flexible working hours with home office options
• Additional benefits (e.g. performance-oriented bonus, health, vision and dental plan including health reimbursement account, 401(k), paid sick leave, employee assistance program)
• Up to 25 days annual leave depending on your years of service
• Comprehensive training opportunities
• Family owned company with a welcoming and supportive atmosphere

Your Contact: +1 978 341 – 4602