Sales Administrative Assistant

Responsibilities

• Support Customer Engagement efforts by enabling the sales organization to provide Sysco customers with expanded service channel options (e.g. Sales Coordinator, Sysco Market, and Sysco Mobile).
• Compose and prepare correspondence, reports, and documents using Windows, Microsoft Word, Excel, PowerPoint, and Access.
• Manage the Vice President of Sales email.
• Make travel arrangements for all sales personnel, including booking hotel rooms through the appropriate travel agency.
• Authorize payroll deductions for hotel rooms per company policy.
• Assist in the preparation of food shows and sales meetings.
• Respond to solicitations for company donations.
• Screen phone calls for the Vice President of Sales and take messages.
• Maintain files and retain local information within Customer Relationship Management (CRM) (Sysco 360).
• Research information on the CRT or PC as required.
• Generate copy and distribute promotional reports.
• Order supplies for the Sales Department.
• Schedule room arrangements, set-up, and/or attend District Sales Manager (DSM) meetings, sales meetings, food shows, etc.
• Collect, prepare, and distribute Point-of-Sales (POS) material and flyers.
• Run pre-formatted Business Objects tracking, commission, and other reports.
• Create and maintain promotional tracking spreadsheets.
• Support other areas of the company as business needs dictate, including reception desk, supply orders, and administrative functions.

Qualifications

Education

• High School education required.
• Bachelor's degree in a related field (e.g., business administration) or equivalent educational level preferred.

Experience

• 1-2 years' related administrative experience providing support to an executive-level supervisor.
• 2 years' related administrative experience preferred.

Professional Skills

• Working knowledge of Sysco Sales processes, organization, and product categories preferred.
• Strong computer skills with intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
• Able to type a minimum of 50 WPM accurately.
• Strong interpersonal skills and capable of communicating effectively with all levels of employees and management.
• Remain poised, professional, and diplomatic under pressure.
• Ability to be detail-oriented and balance multiple projects simultaneously in a fast-paced environment.
• Demonstrated ability to plan and organize work activities.
• Analyze and disseminate forms.
• Manage work time efficiently and follow procedures and policies.
• Identify and solve problems.
• Retain a file system to include alphabetical, numerical, and chronological filing activities.
• Perform basic arithmetic operations (addition, subtraction, multiplication, division) using whole numbers, common fractions, and decimals.
• Compute rate, ratio, and percent, and draw and interpret bar graphs.
• Proofread and make appropriate spelling and grammar corrections to documents written in English.
• Provide enthusiasm and creativity in problem-solving, along with flexibility and a desire to learn.
• Handle confidential information with integrity and discretion.