Sales Administrative Assistant

About the Role

The sales admin provides direct clerical support to the Vice President of Sales for local sales.

Responsibilities

• Support Customer Engagement efforts by enabling the sales organization to provide Sysco customers with expanded service channel options (e.g., Sales Coordinator, Sysco Market, and Sysco Mobile).
• Compose and prepare correspondence, reports, and documents using Windows, Microsoft Word, Excel, PowerPoint, and Access.
• Manage the Vice President of Sales' email.
• Make travel arrangements for all sales personnel through the appropriate travel agency and book hotel rooms as required.
• Authorize payroll deductions for hotel rooms per company policy.
• Assist in the preparation of food shows and sales meetings.
• Respond to solicitations for company donations.
• Screen phone calls for the Vice President of Sales and take messages.
• Maintain files and retain local information within the Customer Relationship Management (CRM) system (Sysco 360).
• Research information on the CRT or PC as required.
• Generate, copy, and distribute promotional reports.
• Order supplies for the Sales Department.
• Schedule room arrangements, set up, and/or attend District Sales Manager (DSM) meetings, sales meetings, food shows, etc., as required.
• Collect, prepare, and distribute Point-of-Sales (POS) material and flyers.
• Run pre-formatted Business Objects tracking, commission, etc., reports.
• Create and maintain promotional tracking spreadsheets.
• Support other areas of the company as business needs dictate, including reception desk, supply orders, and administrative functions.

Qualifications

• Education: High School education required. Bachelor's degree in a related field (e.g., business administration) or equivalent educational level preferred.
• Experience: 1-2 years of related administrative experience providing support to an executive-level supervisor. 2 years of related administrative experience preferred.

Skills

• Working knowledge of Sysco Sales processes, organization, and product categories preferred.
• Strong computer skills with intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
• Able to type a minimum of 50 wpm accurately.
• Strong interpersonal skills and the ability to communicate effectively with all levels of employees and management.
• Ability to remain poised, professional, and diplomatic under pressure.
• Detail-oriented with the ability to balance multiple projects simultaneously in a fast-paced environment.
• Demonstrated ability to plan and organize work activities, analyze and disseminate forms, and manage work time efficiently.
• Ability to follow procedures and policies, identify and solve problems, and retain a file system (alphabetical, numerical, and chronological).
• Basic math skills: addition, subtraction, multiplication, division, rate, ratio, percent, and interpretation of bar graphs.
• Proofreading skills with the ability to make appropriate spelling and grammar corrections to documents written in English.
• Enthusiasm and creativity in problem-solving, along with flexibility and a desire to learn.
• Ability to handle confidential information with integrity and discretion.

The above information has been designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.