Sales Administration Assistant

Key Responsibilities

• Own daily management of the sales@agroliquid.com inbox, including triage, routing, response coordination, escalation, follow-up tracking, and closure documentation.
• Maintain Sales Operations calendars, recurring task lists, distribution schedules, and administrative tracking tools to ensure routine work is completed on time.
• Own communication distribution, including preparing, validating, sending, and archiving communications and related documents.
• Maintain organized electronic files, records, and process documentation for Sales Operations administrative workflows.
• Own logistics for assigned Sales meetings, regional meetings, Sales training sessions, and Sales-involved Marketing events, including scheduling, room/virtual setup, attendee tracking, supplies, materials, and post-meeting documentation.
• Cook up administrative components of incentive trip execution, including communications lists, attendee documentation, logistics trackers, materials, and records under the Specialist’s operational direction.
• Prepare and distribute meeting materials, reminders, agendas, notes, and follow-up trackers according to established timelines.
• Maintain readiness checklists and post-event records so recurring events improve over time.
• Own Sales team invoice coding, DocLink check request entry, routing, documentation, and follow-up within established approval guidelines.
• Cook up PNC documentation, coding support, monthly review preparation, and exception follow-up for the Sales team.
• Track status of submitted invoices, check requests, and related approvals; resolve routine issues and escalate exceptions promptly.
• Maintain accurate records to support budget tracking, audit readiness, and timely payment processing.
• Own assigned CRM contact updates, data cleanup tasks, duplicate review, and routine data hygiene activities based on process standards set by the Lead and Specialist.
• Run routine CRM/contact reports as assigned, verify completeness, and flag data gaps or inconsistencies for correction.
• Support Sales team access to accurate administrative records, templates, links, and recurring resources.
• Prepare routine Sales Operations communications using approved templates, distribution lists, and timing expectations.
• Own completion of assigned recurring process steps and communicate status, risks, or blockers without requiring repeated prompting.
• Identify recurring administrative issues and recommend simple process improvements to the Specialist and Lead.
• Provide dependable operational support to Sales Operations by owning assigned work through completion, not only by assisting others.

What We Offer

• We provide a complete compensation package to our employees that supports them from employment to retirement.
• We Offer Compensation that accurately captures the skills, experience and goals of the candidate.
• Bonus opportunities
• Health, Dental, Vision, Prescription, Flexible Spending
• 401K retirement plan with employer contribution
• Paid time off/holidays
• Tuition Program to support continued learning
• Training and Development Incentive Trip to Hawaii

What We’re Looking For

• Associates degree in business administration or related field or equal experience
• Excellent time management skills, the ability to prioritize work and self-motivated
• Great attitude, communication and customer service skills
• Proficient computer skills (Microsoft Office & CRM preferred)
• Outstanding communication skills – written, verbal and presentation
• Exceptional organizational skills including attention to detail and multitasking skills
• Knowledgeable in office procedures and familiar with standard concepts, practices, and procedures within this particular field.
• Ability to stand; sit; lift; squat; stoop and move up to 35 pounds
• Driver’s License with good record.

Our Company Culture

• Authentic
• Passionately Engaged
• Servant Leader
• Committed to Greatness
• Humbly Confident