Safety Coordinator

Key Duties & Essential Functions

• Program Updates: Annual update of existing compliance programs and compilation of the master program document.
• Hazard Communication: Oversee the management of Safety Data Sheets (SDS) and support secondary labeling needs.
• OSHA Recordkeeping: Update OSHA 300 logs as necessary and prepare annual OSHA 300A documents.
• Data Management: Upload safety programs, incident alerts, and all supporting compliance content to the Safety101 platform.
• Training Support & Documentation: Scheduling training sessions, monitoring progress, documenting completed training, and creating/disseminating training certificates.
• Incident Management: Recordkeeping for OSHA recordable components, including gathering team member information, medical documentation, and supporting statements. Managing and resolving open incident logs within the Safety101 platform.
• Internal Communications: Draft and prepare Incident Alerts for distribution.
• Insurance & Prequalification: Claim reporting to the carrier and completing third-party and client-required prequalification packages.
• Platform Partner (PP) Support & Administration: Documenting and logging observed hazards resulting from site visits into Safety101. Providing ongoing administrative support for the Safety101 platform.

Qualifications

• Education: Associate degree in Occupational Safety, Environmental Health & Safety (EHS), Business Administration, Human Resources, Risk Management, or a related field; equivalent experience may be considered.
• Experience: 2+ years of experience in an administrative, compliance, safety, human resources, risk management, or related support role. Experience maintaining records, managing documentation, and coordinating compliance-related activities.
• Knowledge & Skills: Strong organizational skills with exceptional attention to detail and accuracy. Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams. Strong written communication skills with the ability to prepare reports, correspondence, and safety-related communications. Ability to manage multiple priorities, deadlines, and projects simultaneously. Strong customer service and relationship management skills. Ability to handle confidential information with professionalism and discretion. Strong data entry, recordkeeping, and document control capabilities. Ability to work independently while collaborating effectively with cross-functional teams.