Safety and Operations Coordinator- Charlotte, NC

Division: ESCO Electric • Location: Charlotte, NC • Full-Time, Non-Exempt

About the Role

The Safety & Operations Coordinator supports safe and efficient project execution through workforce coordination, safety administration, logistics management, documentation control, and plant interface activities. This role serves as a central point of coordination between plant personnel, project management, field supervision, subcontractors, union representatives, and support services. The position works closely with safety management and division managers but does not provide technical direction to craft personnel, determine installation methods, develop job hazard analyses, or supervise construction activities.

Responsibilities

• Safety Coordination
  • Coordinate and schedule new employee safety orientations.
  • Facilitate required safety training and refresher programs.
  • Maintain employee training records and certifications.
  • Conduct safety observations and identify opportunities for improvement.
  • Support implementation of company safety policies and procedures.
  • Assist with incident documentation and corrective action tracking.
  • Participate in safety meetings and project planning sessions.
  • Verify completion of required safety documentation.
  • Coordinate drug testing, fit testing, and other compliance requirements as needed.
  • Act as safety representative or manage designated safety representative.
• Workforce Estimating, Planning & Coordination
  • Assist with estimating.
  • Coordinate manpower requests with union halls and staffing resources.
  • Track workforce levels and project staffing needs.
  • Assist management with labor forecasting and workforce planning.
  • Coordinate onboarding requirements for new employees and contractors.
  • Maintain workforce rosters and project assignment records.
• Project & Shutdown Coordination
  • Schedule and coordinate project meetings, outage meetings, and shutdown planning sessions.
  • Track project action items and follow-up requirements.
  • Maintain project schedules, milestone tracking, and status reports.
  • Coordinate communication between project teams and plant personnel.
  • Monitor project progress and verify completion of assigned tasks.
  • Escalate schedule, resource, or logistical concerns to management.
• Logistics & Resource Management
  • Coordinate equipment rentals and transportation requirements.
  • Coordinate material orders, deliveries, and site logistics.
  • Track material orders and delivery status.
  • Coordinate site access requirements and facility support needs.
  • Assist with warehouse and material staging activities.
  • Coordinate temporary facilities and support services as required.
• Documentation & Compliance
  • Maintain project documentation and filing systems.
  • Coordinate permit acquisition and tracking.
  • Ensure required project records are properly maintained.
  • Support customer and internal reporting requirements.
  • Manage document distribution and revision control.
  • Track required certifications, permits, and compliance documentation.
• Plant Interface & Customer Support
  • Serve as a primary administrative point of contact between plant operations and project teams.
  • Coordinate plant access requirements.
  • Facilitate communication regarding schedules, outages, and project activities.
  • Attend planning meetings with plant personnel and project stakeholders.
  • Support resolution of logistical and administrative issues impacting project execution.

Scope of Work

Authorized to:

• Coordinate project resources and logistics.
• Request manpower through approved channels.
• Schedule meetings, training, and project activities.
• Coordinate permits and required documentation.
• Verify completion of assigned tasks and administrative requirements.
• Escalate safety, staffing, scheduling, or logistical concerns.
• Approve job hazard analysis (JHA).

Not authorized to:

• Direct craft work or installation methods.
• Supervise field crews.
• Perform technical work planning.
• Determine construction means and methods.
• Approve engineering or design decisions.
• Act as a foreman or superintendent.

Requirements

• Experience in industrial, construction, manufacturing, utility, or maintenance environments.
• Strong organizational and communication skills.
• Experience coordinating multiple projects and priorities simultaneously.
• Knowledge of safety programs and compliance requirements.
• Proficiency with Microsoft Office, scheduling software, and document management systems.
• Ability to interact professionally with customers, plant personnel, contractors, and labor organizations.

Success Metrics

• Safety training compliance.
• Timely onboarding of personnel.
• Accurate workforce planning and staffing coordination.
• Schedule adherence for outages and shutdowns.
• Documentation accuracy and completion.
• Timely procurement and equipment coordination.
• Customer and plant satisfaction.
• Effective communication across project stakeholders.

Interpersonal Skills

• Self-starter with a high level of initiative and resourcefulness.
• Excellent organizational and time management skills.
• Willingness to take on and complete multiple project assignments quickly and efficiently.
• Strong written and verbal communication skills.
• Adapts behavior to changing circumstances.
• Excellent attention to detail and accuracy.
• Strong customer service and teamwork skills.
• Able to effectively communicate and train others in areas of expertise.

Schedule

Typical working hours: 7:00 am to 3:30 pm. May be required to work extended hours, including holidays and weekends, due to the 24/7/365 nature of services provided to clients.

Travel

Travel is not typically required for this position. Occasional travel may be necessary based on project demands, business needs, or to provide support at other locations.

Physical Demands

The physical demands described are representative of those required to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Frequently required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, and talk or hear.
• Must regularly lift and/or move up to 25 pounds, frequently lift and/or move up to 50 pounds, and occasionally lift and/or move up to 75 pounds.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Physical activity may include climbing up and down stairs (several flights) and/or ladders, and walking long distances while carrying equipment.

Work Environment

The work environment characteristics described are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Frequently exposed to moving mechanical parts, risk of electrical shock, and vibration.
• Occasionally exposed to wet and/or humid conditions; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; outside weather conditions; extreme cold; and extreme heat.
• The noise level in the work environment is usually moderate but may be exposed to very loud areas.