Safety and Administration Specialist I, II, Sr.

Responsibilities

• Aid department management team as requested with: preparing various forms, reports, documents, correspondences, scheduling meetings, conferences, and business trips.
• Coordinate vendor services; establish positive and productive relationships with vendors and other contacts.
• Maintain accurate electronic and manual files of required and historical documentation of departmental activities.
• Assist in the research and development of special reports, analysis, and presentation of information and management of data to support departmental operations; prepare necessary information to respond to all inquiries and submit detailed reports and findings.
• Perform a variety of accounting-related functions including but not limited to processing vendor invoices, subscriptions, and professional memberships applications/renewals, and assisting in the preparation of accounting information for budget reporting.
• Coordinate a variety of programs and events by providing instruction, soliciting event support, sending out event schedules and notices, and securing appropriate space for events.
• Including but not limited to Accident Reduction Program (tracking employee injuries and conducting sedan driver re-qualification).
• Safety Ergonomics Program.
• Basic Life Support Classes (CPR/AED).
• Forklift.
• Defensive Driver.
• Provide administrative support for Corporate Safety, including gathering information such as driving statistics, narratives on lost-time accidents, and tabulating monthly and annual statistics for accidents and man-hours worked by department for the bi-monthly Safety Report.
• Schedule and notify appropriate personnel of meetings and training including but not limited to Managers Safety Committee, Union/Management Safety Committee, Safety Training Sessions; prepare agendas, minutes, additional handouts, and any other materials needed.
• Serve as Chair for the Office Safety Committee and other Safety meetings as required.
• Audit company facilities for safety concerns and inspect specified areas to ensure the presence of fire prevention equipment, safety equipment (AEDs, etc.) and first aid supplies.
• Work with the Medical Department to identify and implement employee ergonomic needs and prevent related injuries; coordinate with those employees and facilities to supply the appropriate ergonomic device.
• Prepare purchase requisitions and vouchers for safety equipment, contracts, office supplies, technical manuals and materials, award certificates, etc.
• Participate in company safety goal-setting activities; address safety concerns with departmental safety coordinators and develop action plans to ensure resolution.
• Prepare drafts of safety-related news articles for the company newspaper and Safety & Health bulletins as directed.
• Provide administrative support for the Company Safety Awards Contest.
• Act as lead Accountability Coordinator for emergency evacuations of the main office complex.
• Perform other special projects and assignments as requested.

Qualifications

• Specialist I: High School Diploma/GED with certification in Safety or other related field; associate degree or some college preferred. 2 – 3 years’ relevant work experience working with workplace safety issues.
• Specialist II & Sr.: Bachelor’s Degree with certification in Safety or other related field; associate degree or some college with relevant work experience. 3-5 years’ relevant work experience with workplace safety issues. Certified Office Ergonomics Evaluator, Industrial Ergonomic Evaluator Certification, or similar certification. OSHA 10- and 30-hour General Industry or Construction certification. HAZWOPER 40-hour certification.
• Sr Specialist: 5-8 years’ relevant experience working with workplace safety issues. Associate Safety Professional (ASP) or higher Certification. Must have strong work ethic in handling highly sensitive and confidential information. Must be proficient in Basic Life Support procedures with the ability to facilitate classes (Certification preferred). Must have a valid driver’s license and clean driving record. Must have mathematical/problem solving skills with the ability to apply learned mathematical skills to business processes to process purchase orders, review budget information, etc. Must have verbal and written communications skills to build long-term constructive and cooperative working relationships with co-workers, vendors, management, and outside agencies. Must have administrative and organizational skills with the ability to handle multiple projects and work independently. Must have troubleshooting and follow-up skills with the ability to identify problematic situations and resolve. Have documentation and recordkeeping skills with the ability to compile, review and enter a variety of information manually and electronically and in compliance with corporate policy. Must have a customer-service oriented approach to taking on daily tasks and personal interactions. Must be proficient in the use of Microsoft Office, Outlook, and accounting software such as Oracle, etc.