RSD Pre-Sale Coordinator

About the Role

At Rosenbauer, we pride ourselves on providing top-of-the-line fire apparatus, created with state-of-the-art technology for more than 150 years. As the world’s largest manufacturer of fire equipment, we ensure our vehicles, production teams, and service personnel are ready to keep communities safe. The Pre-Sales Administrative Coordinator will meet with dealers to ensure specifications are correct and all necessary components are in order.

Responsibilities

• Support Rosenbauer’s Mission, Vision, and Values as an essential duty of the position.
• Gather bid information from dealers via email or phone during the presale process.
• Obtain bid quotes for commercial and custom chassis according to customer specifications.
• Send specifications to the draftsman to create drawings for bids.
• Coordinate with special pricing teams to incorporate special pricing into specifications.
• Organize and maintain bid proposal sheets and dealer folders, ensuring accuracy and accountability for the Vice President’s review.
• Verify that all information from request forms is complete before compiling and sending requested details to dealers.
• Complete Bid Bonds, Certificates of Insurance, Turn Radius reports, and Amp reports.
• Manage truck files in the company drive relevant to Pre-Sale and Stock Trucks.
• Perform additional duties and responsibilities as assigned by management to meet company needs.

Requirements

• Adhere to all safety policies to promote a safe working environment.
• Support organizational effectiveness by maintaining consistent attendance and punctuality.
• Strong analytical skills with acute attention to detail.
• Efficient time management to ensure all tasks are completed.
• Ability to manage multiple and diverse projects, including planning, prioritization, problem-solving, and decision-making with minimal supervision.
• Collaborate with the Quote Writer to complete daily tasks.
• Adaptable, versatile, and detail-oriented.
• Professional interaction with customers, external business leaders, and vendors.
• Ability to read and follow specifications.
• Basic computer skills, including proficiency in spreadsheet formulas, queries, tables, merges, and special reports.
• Self-motivated, accurate, and able to work with minimal supervision.
• Excellent organizational skills and ability to follow verbal and written instructions.

Qualifications

• Required Education: High School Diploma or GED.
• Preferred Experience: Technical knowledge related to fire trucks.

Skills

• Language Skills: Ability to read and interpret documents such as safety rules, operating instructions, and procedure manuals. Ability to write routine reports and correspondence and speak effectively before groups.
• Mathematical Skills: Ability to calculate figures such as discounts, interest, commissions, proportions, and percentages.
• Reasoning Ability: Ability to apply common sense to carry out detailed written or oral instructions and solve problems involving concrete variables in standardized situations.
• Computer Skills: Intermediate PC functions, including troubleshooting.
• Decision-Making: Responsibilities are guided by established methods for problem-solving; decisions are made within these guidelines and reviewed by a supervisor.