Romance, German, Russian, Languages, and Literature Dept Specialist

About the Role

This position oversees an office of approximately 64 academic employees, including 11 tenured/tenure-track faculty, 4 FERP, 1 joint, 33 Lecturers, 28 Teaching Assistants, and 2 Graduate Assistants, as well as supervising 1 full-time staff. The department serves 21/22 FTES of 382.45 across seven BAs (168 students), six minors (162 students), four certificates (15 students), and four master’s degrees (56 students).

This is a temporary, full-time (1.0 time-base, 40 hours per week) position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Responsibilities

• Understand, disseminate, and implement department procedures, policies, and practices.
• Manage general, continuing education, grant, and other fund budgets (budget and fiscal management).
• Maintain personnel files for full-time faculty, part-time faculty, teaching assistants, graduate assistants, and instructional student assistants; prepare all documents for hiring and separation.
• Supervise and coordinate clerical functions, including planning assignments, training staff, and distributing workload based on deadlines.
• Arrange events and activities, including preparing forms, correspondence, brochures, and announcements.
• Handle departmental record-keeping, records processing, reports, and written material preparation.
• Serve as the primary resource for department policy and practice for faculty, students, and staff, ensuring continuity in policy and procedure.

Requirements

• Bachelor’s degree or equivalent; Bachelor’s degree preferred.
• Two years of related experience required; academic department or program experience preferred.
• Advanced problem-solving and organizational skills.
• Managerial, supervisory, and interpersonal skills for daily delegation and supervision of office staff.
• Knowledge of budget and fiscal resources, allocations, and accountability.
• Ability to provide professional representation for the department to all constituencies.
• Ability to develop and deliver essential information through written and oral interactions.
• Ability to establish and maintain collaborative working relationships with faculty, academic departments, the dean’s office, and various on- and off-campus offices and individuals.
• Working knowledge of Windows, word processing, spreadsheet software, databases, web pages, email, and CMS.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow all university policies, procedures, and guidelines, including safety, civility, information security, and non-discrimination policies.
• Ability to contribute to a positive university experience for students and support the university’s commitment to a "vision of excellence."

Pay

Salary placement is determined by the candidate’s education, experience, and qualifications, internal equity, and the hiring department’s fiscal resources. The CSU Classification Salary Range for this position is $4,799 (Step #1) - $6,992 (Step #20) per month.

Benefits

To be eligible for full benefits, employees must be appointed at least half-time (.50 FTE) with an appointment lasting more than six months and one day. Benefits eligibility and offerings may vary based on appointment type, classification, and applicable collective bargaining agreement.

• Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental, and vision plans.
• Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.

Candidates are encouraged to review the CSU Employee Benefits Summary for details specific to their position. The CSU Total Compensation Calculator is available to help prospective employees understand the full value of the CSU benefits package.

Work Environment

Sedentary work involving mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects (10 pounds or less).

CSULB is located just three miles from the Pacific Ocean in Long Beach, California, offering a dynamic workplace with a commitment to student success, innovation, and impactful academic and research initiatives. The campus serves over 42,000 students and provides a vibrant community with cultural landmarks, collaborative energy, and opportunities for professional growth. Long Beach blends coastal relaxation with urban vibrancy, offering beaches, year-round sunshine, a thriving arts and food scene, and convenient access to Los Angeles and Orange County.