Revenue Cycle Specialist – Clinical Research

Our client, a growing healthcare organization, is seeking a detail-oriented Revenue Cycle Specialist to support clinical research billing, sponsor collections, payment reconciliation, and financial tracking. The initial focus of this position will be ensuring that clinical research services are accurately billed and payments are collected according to clinical trial agreements and study budgets. The role will work closely with Clinical Operations, Finance, Accounting, and research coordinators. This opportunity offers a broader career path than a traditional medical billing position. As the organization expands, the role may grow into claims processing, specialty-pharmacy payment posting, reimbursement, payer workflows, denial management, and other revenue-cycle functions.

Key Responsibilities

• Prepare and submit invoices to clinical trial sponsors based on study budgets, contracts, and billing schedules.
• Track payment milestones, contractual terms, and outstanding receivables.
• Communicate directly with sponsors regarding past-due invoices and unresolved balances.
• Reconcile sponsor payments against bank deposits and internal records.
• Research payment discrepancies and coordinate timely resolutions.
• Review clinical research contracts, budgets, amendments, and payment schedules.
• Perform quality-control reviews of clinical research budgets and billing information.
• Work with research coordinators and Clinical Operations to ensure completed research activities are billed accurately.
• Maintain billing, payment, and study information in CRIO or a comparable clinical trial management system.
• Support journal entries and account reconciliations during monthly and period-end close.
• Maintain accurate documentation for invoices, collections, reconciliations, and payment activity.
• Assist with financial tracking and reporting related to clinical research programs.
• Identify workflow inefficiencies and recommend improvements involving technology, automation, reporting, and process standardization.
• Support additional revenue-cycle responsibilities as the organization grows.

Required Qualifications

• Three to five years of experience in one or more of the following areas:
  • Revenue-cycle management
  • Healthcare finance
  • Clinical research finance
  • Medical billing
  • Accounts receivable
• Strong billing, collections, payment-reconciliation, and financial-tracking experience.
• Proficiency with Microsoft Excel.
• Strong analytical and problem-solving skills.
• Ability to review contracts, budgets, payment schedules, and supporting financial documentation.
• Excellent written and verbal communication skills.
• Ability to collaborate effectively with Finance, Accounting, Clinical Operations, and research teams.
• Strong attention to detail and the ability to manage multiple deadlines independently in a remote environment.

Preferred Qualifications

• Experience with clinical trial or research-sponsor billing.
• Experience reviewing clinical research agreements, study budgets, amendments, and payment schedules.
• Experience collecting outstanding receivables directly from clinical trial sponsors.
• Familiarity with CRIO, another clinical trial management system, or similar research technology.
• Working knowledge of journal entries, account reconciliation, and month-end close.
• Experience improving billing or revenue-cycle processes through technology or automation.