Retirement Plan Services Coordinator

About The Firm

HIS Envoys Group, LLC is a faith-driven financial firm committed to helping individuals, families, family offices, businesses, and nonprofits steward their God-entrusted resources for Kingdom impact. We partner with and serve a wide range of individual and institutional clients, including churches, ministries, rescue missions, retreat centers, and values-driven for-profit organizations, providing investment, retirement, and financial consulting solutions that align with Biblical principles. Our team shares a deep commitment to our clients' mission and values. We believe stewardship is a calling, not just a job. Whether serving a nonprofit ministry or a faith-led business, we approach every client relationship with integrity, clarity, and long-term vision. Our Biblically Responsible Investing (BRI) strategies reflect this conviction, helping clients pursue both financial growth and eternal impact. HIS Envoys Group is committed to providing BRI investment solutions tailored to the needs and values of its clients and others that utilize our BRI models through Separately Managed Accounts (SMAs) and Collective Investment Trusts (CITs). HIS Envoys Group is a stewardship company and adheres to the Biblical principle that it all belongs to God, and because it's all HIS, we are stewards of resources that we do not own, but have been entrusted to us to manage (1 Corinthians 4:2). At HIS Envoys Group, professional expertise and Biblical purpose come together. We foster a collaborative, high-performance environment where team members are encouraged to grow, lead, and make a meaningful difference in the lives of those we serve.

Position Summary

The Retirement Plan Services Coordinator plays a key supporting role within the firm's Faith-Driven Retirement Plan Services team, helping nonprofit ministries and mission-aligned organizations steward their retirement plans with integrity and excellence. Working within the TPA & Recordkeeping function, this entry-level role focuses first on TPA plan documentation, handling the administrative preparation and coordination of plan documents so that senior staff are freed to hold deeper conversations with plan sponsors. As the position develops, the Coordinator is expected to cross-train into recordkeeping operations. The Coordinator prepares and routes plan documentation, triages incoming plan email to the right owner, and keeps plan data accurate and audit-ready, all in support of the firm's mission of championing Biblical financial stewardship.

Key Responsibilities

• Plan Document Preparation. Create and assemble plan case documents, Investment Policy Statements (IPS), and plan agreements from the approved fund menu, pulling specifications from Salesforce and routing documents for signature through DocuSign. Prepare and coordinate plan amendments and work with the outside document team to set up plan documents in the Actuarial Systems Corporation (ASC) Document Generation and Management (DGEM) system. Review and final approval of plan documents rest with the Plan Document Manager.
• Inbox Triage and Routing. Monitor incoming plan email and route each item to the right owner, whether Compliance, the Senior Manager of TPA & Recordkeeping, or the Plan Document Manager, escalating higher-complexity questions and plan-review requests so senior staff can hold deeper conversations with plan sponsors.
• Quality Control and Filing Standards. Maintain a structured, compliant filing process for all plan documents and agreements, using Salesforce to track status and the firm's secure internal storage for retention, keeping records accurate, current, and audit-ready.
• Cross-Functional Coordination. Coordinate with the Plan Sales and Onboarding teams to gather plan specifications and with the Client Services, Recordkeeping, and Compliance teams to keep new plan setup and amendments moving, communicating with plan sponsors on document status while signatures and approvals are pending.
• Plan Administration Support. Maintain accurate, consistent retirement plan data across internal systems, reports, and external platforms, reconciling discrepancies and supporting the reporting needs of the TPA & Recordkeeping function.
• Recordkeeping Cross-Training (Developmental). As the position develops, cross-train into recordkeeping operations, which may include plan sponsor portal configuration and access profiles, available features and reporting, and support for participant communication campaigns.
• Continuous Development. Build working knowledge of 401(k), 403(b)(7), and 403(b)(9) plan structures and the firm's faith-driven retirement plan offerings, pursuing applicable credentials such as the Qualified 401(k) Administrator (QKA) with firm support.

Required Qualifications

• High school diploma or equivalent.
• Excellent written and verbal communication skills.
• Proficiency with the Microsoft Office suite.
• Demonstrated attention to detail with a consistent standard of accuracy in documentation and data.

Preferred Qualifications

• Associate's degree, or one (1) to three (3) years of experience in retirement services, third-party administration (TPA), or recordkeeping operations.
• Working knowledge of 401(k) and 403(b) plans, including Non-ERISA 403(b)(9) church plans.
• Familiarity with Salesforce, QuickBooks, or the Actuarial Systems Corporation (ASC) document system.
• Relevant certifications, or progress toward them, such as Qualified 401(k) Administrator (QKA), Qualified Plan Administrator (QPA), or Certified Pension Consultant (CPC).

Compensation & Benefits

Compensation: $19.50 to $24.00 per hour, commensurate with experience and qualifications. This is a part-time position scheduled at 20 hours per week. As a non-exempt position, this role is eligible for overtime in accordance with applicable federal and state law.

Benefits eligibility follows the firm's part-time policy for employees regularly scheduled 20 or more hours per week:

• Vacation: accrued at 50% of the full-time allotment for the employee's Year of Service tier.
• Sick Leave: accrues at 1 hour for every 30 hours worked, capped at 48 hours per year, with accrued balances carrying over up to 48 hours. Where a state or local paid-sick-leave law requires more (for example, the Colorado Healthy Families and Workplaces Act), that law controls.
• Retirement Plan: eligible for the firm's 401(k) plan, including employer contributions and the tenure-based matching schedule, in accordance with the plan's terms.
• Professional Development: reimbursement available for approved certifications, licenses, and credentials, subject to firm approval.
• Other group benefits (medical coverage via ICHRA, dental, vision, life and disability insurance, the monthly benefit allowance, and profit sharing) follow the firm's plan eligibility rules and any full-time-hours threshold.