Retail Store Design & Construction Coordinator [AQ-14456]

About the role

Aquent is partnering with a leading multi-brand specialty retailer in the home furnishings space, dedicated to creating exceptional retail experiences. As a crucial member of their Store Development team, you will play a pivotal role in ensuring the seamless execution of projects—including new store openings, remodels, relocations, and fixture rollouts—directly impacting the brand’s physical presence and customer engagement. This is an opportunity to coordinate complex projects, transforming vision into tangible retail spaces while serving as the central coordinator and "project air traffic controller" to ensure every initiative lands successfully and on time.

Responsibilities

• Track project timelines, milestones, updates, and approvals across a high volume of active store projects.
• Maintain and organize critical project documentation, including floor plans, drawings, and design files, ensuring easy access and version control.
• Support permit and approval processes by diligently tracking their status and coordinating necessary documents with various stakeholders.
• Prepare compelling presentations and materials for leadership reviews, distilling complex project information into clear, actionable insights.
• Monitor construction progress closely and proactively flag potential delays or risks before they escalate into significant problems.
• Coordinate seamless communication across Design, Construction, and Real Estate teams, ensuring no detail falls through the cracks.
• Provide essential administrative support, including managing invoices, scheduling meetings, and assisting with basic budget tracking.

Who You’ll Work With

This is a highly cross-functional role where collaboration is key. You will regularly partner with:

• Design Managers
• Construction Managers
• Corporate Real Estate professionals
• Store Operations teams
• External vendors, including architects and general contractors

Requirements

• 0 to 3 years of experience in project coordination, project support, administrative coordination, retail operations, or design/construction support.
• Demonstrated ability to manage multiple deadlines and priorities simultaneously with a calm and organized approach.
• Strong organizational skills, backed by a proven system for managing information and tasks.
• Exceptional attention to detail, ensuring accuracy and thoroughness in all tasks.
• Clear, professional written and verbal communication skills, adaptable to different teams and audiences.
• A proactive, self-starter approach; you anticipate needs and follow up without being prompted.
• Proficiency in Microsoft Office Suite, with a strong emphasis on Excel for tracking and data management.
• A genuine interest in retail environments, the customer experience, and the impact of physical stores on a brand.

Nice to Have

• Exposure to store development, retail buildouts, facilities, or architecture, including relevant internships.
• Familiarity with construction drawings or design development processes.
• Experience tracking permits or approvals for projects.
• A background in retail operations or visual merchandising.
• Experience coordinating with landlords, vendors, or outside consultants.
• Familiarity with SharePoint or other document management systems.
• Basic familiarity with Adobe Creative Suite for compiling presentation materials.

Benefits

Eligible talent through Aquent Talent gain access to:

• Subsidized health, vision, and dental plans.
• Paid sick leave.
• Retirement plans with a company match.
• Free online training through Aquent Gymnasium.