Retail Design and Construction Coordinator [AQ-12107]

About the Role

Aquent is partnering with a nationally recognized retail company known for creating exceptional shopping experiences and a portfolio of beloved consumer brands. This role supports the full lifecycle of retail store projects, from initial design concepts through construction, ensuring seamless project execution and contributing to the creation of inspiring retail environments.

Responsibilities

• Support comprehensive project planning, guiding initiatives from Design Development through Construction Drawings and Permit submission.
• Track and manage critical milestones and timelines across a diverse portfolio of store projects.
• Facilitate clear and consistent communication among Design, Construction, Real Estate, and external partners.
• Organize and meticulously maintain all project files, including drawings, plans, and approvals.
• Monitor permit submissions, approvals, and provide regular status updates.
• Ensure efficient document flow and management across shared systems.
• Proactively monitor progress updates and identify potential risks or delays.
• Track milestones with both internal teams and external collaborators (including vendors, consultants, etc.).
• Support the coordination of all construction-related communications and updates.
• Assist in the preparation of compelling presentations and project materials for reviews.
• Provide essential support for scheduling, invoice tracking, and general coordination tasks.

Requirements

• 1–3 years of project-based work experience.
• Exposure to project planning, design development, construction documentation, or permitting processes.
• Demonstrated understanding of, or experience with, project milestones and timelines.
• Exceptional organizational skills and a keen eye for detail.
• Proven ability to manage multiple tasks effectively and meet deadlines.
• Clear and effective communication skills, with the ability to collaborate seamlessly across teams.
• A proactive approach to tasks and a strong sense of ownership.
• Comfort working across multiple teams and managing varied priorities.

Preferred Qualifications

• Deeper exposure to design development, construction drawings, or permit processes.
• Experience tracking project milestones across multiple stakeholders.
• Experience working with external partners (vendors, consultants, etc.).
• Familiarity with project documentation or shared file systems.
• Proficiency with Microsoft Excel or similar tracking tools.

About Aquent Talent

Aquent Talent connects professionals in marketing, creative, and design with leading brands. Eligible talent gain access to benefits including subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a company match. Free online training is also available through Aquent Gymnasium.