Residency Program Coordinator - Psychiatry

About the Role

Under the supervision and guidance of the Residency Program Manager, the Residency Program Coordinator coordinates the day-to-day administration of the Graduate Medical Education Residency program. This role acts as an administrative liaison between staff physicians, residents, medical students, and institutional and regulatory offices, ensuring adherence to all ACGME and THCGME policies and standards.

Occasional travel outside of San Diego may be required.

Responsibilities

• Administers the day-to-day responsibilities of the program.
• Assists in the development and maintenance of all department policies and procedures pertaining to staff and residents.
• Collects, compiles, and enters program data into a variety of databases and files; creates reports geared to appropriate audiences.
• Coordinates all aspects of the resident recruitment process, including recruitment, tour requests, visitations, interviews, and Welcome Orientation meetings.
• Coordinates and schedules program activities, events, and elements, such as program meetings, weekly resident didactic curriculum, and presentations; oversees audio/visual equipment, catering, and other program elements.
• Creates and proofreads program and departmental correspondence, including responses to external verification requests, audits, and potential program participants/sponsors.
• Ensures compliance with accreditation requirements, including ACGME and THCGME, through excellent recordkeeping, maintaining audit readiness, and ensuring evaluation processes are completed in a timely manner.
• Ensures resident engagement to maximize program participation and results through evaluation, proposal of best practices, communication and relationship building with residents and staff, hosting resident events, and conducting resident surveys.
• Maintains and updates the Residency Program website in conjunction with the IT department.
• Maintains resident personnel files, confidential correspondence, teaching, and performance evaluations.
• Represents the Residency Program Manager on program and administrative matters as delegated.
• Performs other duties as assigned.

Requirements

• Bachelor’s degree in healthcare administration or related field preferred.
• Training Administrators of Graduate Medical Education (TAGME) certification preferred; if not certified, eligibility and willingness to become certified within two years of hire.
• 2 years of administrative experience coordinating a residency or similar program.
• 3 years of experience coordinating a residency or fellowship program in an academic setting preferred.
• Valid California driver’s license, an automobile, and proof of minimum levels of car insurance as required under California law (limits of $100,000 recommended). An acceptable driving record is required.

Skills

• Ability to exercise discretion and maintain confidential information.
• Ability to meet established deadlines.
• Ability to relate well with team members, coworkers, and other departmental staff.
• Ability to work flexible hours.
• Ability to work in a fast-paced environment with multiple priorities.
• Ability to work independently as well as effectively in a team.
• Demonstrated skills in computer software and systems, specifically Microsoft Office, ERAS, Oasis, and New Innovations systems.
• Exceptional organizational, time-management, attention-to-detail, and prioritization skills.
• Knowledge of business English, including proper grammar, spelling, and punctuation.
• Strong interpersonal and customer service skills.
• Strong written and verbal communication skills.
• Thorough knowledge of ACGME and THCGME program responsibilities, standards, processes, and procedures.

Benefits

• Competitive salary.
• Retirement plan with employer match.
• Paid time off, extended sick leave, and paid holidays.
• Medical, dental, vision, FSA, and life insurance.
• Employee discounts and wellness programs.

Information on our extensive benefits package can be found here.

Pay

The salary range for this position is $22.04 - $33.12 per hour.

Schedule

This is a regular full-time, in-person/onsite position.