Residency/Fellowship Coordinator - Surgery General

Job Responsibilities

• Accreditation
  • Plan and prepare annual Program Evaluation and Clinical Competency Committees meetings.
  • Submit required reports to GME and ACGME by deadlines.
  • Review and update program information for web ads.
  • Document and submit program changes requiring GMEC approval.
• Recruitment
  • Coordinate recruitment activities.
  • Prepare and distribute information to interested applicants.
  • Arrange interview logistics and distribute interview packets.
  • Organize materials and meetings for ranking and matching residents.
  • Update NRMP match information and enter rank lists.
• Onboarding
  • Communicate with incoming residents on important dates and events.
  • Oversee activities for incoming residents, including licensing, certifications, and workspace arrangement.
  • Organize the “in program” schedule and welcome events.
• Schedules/Rotations
  • Create and obtain approval for annual and clinic rotation schedules.
  • Develop rotation schedules that meet curriculum requirements.
• Evaluations
  • Manage active evaluations for compliance and accuracy.
  • Coordinate evaluation review and delivery processes.
  • Prepare and distribute aggregate faculty evaluations.
• Conferences
  • Assist with daily conference administration and logistics.
  • Support weekly Grand Rounds administration.
• Compliance/Testing
  • Ensure accurate leave times are recorded in MedHub and Workday.
  • Support the preparation and administering of In Training exams and Board Prep exams.
  • Handle correspondence from agencies requesting verification of residency.
• Reports and Presentations
  • Work with Chair, program director, and other residency coordinators to prepare reports and complete surveys.
  • Aid in the preparation of documents for RRC.
• Graduating/Alumni
  • Plan graduation activities with program director.
  • Coordinate logistics of events with the planning team.
  • Ensure graduating trainees complete transition items.
  • Complete documents for former residents.
  • Submit forms for certificates, verifications, and answer surveys/questionnaires.
  • Engage alumni in program events and information.
• Other Duties
  • Manage faculty information and data.
  • Manage website and social media updates.
  • Plan and manage program events (resident social events, welcome events, research, and speaker events).
  • Plan GME and Coordinator Council Training events and meetings.
  • Complete visiting trainee requests and documentation.

Qualifications

• Four (4) years of relevant work experience.
• Five (5) years’ experience in an academic setting preferred.
• Knowledge of medical terminology and residency programs.
• Experience in ERAS, ACGME, MedHub, C-TAGME, Workday, and Qgenda.
• Communication, computer, interpersonal, organization, multi-tasking, time management, attention to detail skills.

Benefits

The Comprehensive Benefits Package includes coverage for health, dental, and vision insurance, health expense accounts with generous employer contributions, life insurance, long-term disability insurance, various additional voluntary insurance plans, paid time off, including vacation and sick, and retirement programs with generous employer contributions.