Residency Coordinator - Physical Medicine and Rehab

About the role

Assists the program director and assistant program director in the management of the PMR residency program by ensuring accreditation standards are met, educational activities which support the curriculum are established, departmental policies are enforced, and recruitment strategies are implemented.

Responsibilities

• Manages the residency office, including estimating and monitoring residency program expenses, creating and maintaining departmental files, preparing institutional forms and requests.
• Maintains the Albany Medical Center institutional schedule for residency coverage in Radiology.
• Plans and manages day-to-day activities of residency rotation, including the preparation of the weekly resident rotation schedule, development of the monthly conference schedule, monitoring resident evaluation process, scheduling faculty meetings, and other activities as requested.
• Maintains confidential files and records of current and former residents, and maintains files of interview applicants for a period of ten years.
• Aids in the preparation of appropriate letters of recommendation, verification, and reference requests for current and former residents and medical students.
• Aids the program director, assistant program director, and chief residents in planning the monthly conference schedule, ACR In-Training Examination, AFIP attendance, and mock oral boards.
• Aids the program director in meeting current standards established by the Radiology Review Committee of the Accreditation Council on Graduate Medical Education (ACGME), the American Board of Radiology (ABR), and updates program and resident information to the ACGME, AMA GME Track, and American College of Radiology (ACR) databases annually.
• Prepares and updates appropriate schedules, evaluations, and monitors procedure logs through New Innovations.
• Prepares Program Information Forms for ACGME site visits.
• Ensures appropriate data, files, and other required and pertinent information is available at the time of the site visit.
• Plans and coordinates the Resident/Fellow Awards Banquet.
• Develops, updates, and maintains all aspects of the residency program including evaluations, schedules, conferences, portfolios, and curriculum in New Innovations, the residency software management suite.

Qualifications

• Associate's Degree
• Graduate of an approved business college - required
• Bachelor's Degree - preferred
• 3-5 years’ experience with demonstrated progressive responsibility - required
• Equivalent experience as determined to be adequate by the Chairman and Patient Care Service Director - required
• Organizational skills with attention to details, experience in coordinating complex schedules, maintain confidentiality and exercise independent judgment.
• Proficient in word and Microsoft excel is required.