Research Support Administrator, Community Health and Health Behavior CHHB

About the role

The Department of Community Health and Health Behavior (CHHB) is seeking a Research Support Administrator to provide support for research active faculty. This is an exciting opportunity to work collaboratively with faculty on managing external grants and other sponsored research activities in the department. In this role, the Research Support Administrator will also support a federal training program. The training program(s) provide financial (stipend, tuition, fees, and related expenses) support to pre- and postdoctoral trainees.

Responsibilities

• Oversight of grant budgets: Facilitate requests for account backstopping, no-cost extensions, and other administrative coordination.
• Maintain compliance and internal controls.
• Serve as a liaison to Sponsored Projects Services (SPS).
• Handle procurement for Research Foundation (RF) and State purchases and travel reimbursements.
• Affiliate with Human Resources for appointment processing (both RF and State) and managing personnel appointments.
• Meet regularly with CHHB’s Assistant to the Chair (ATC) to review non-sponsored accounts and supportive funding related to each faculty’s needs.
• Affiliate with At-Risk Budget Paperwork: work with PI and ATC to process the budget and required SPS paperwork to establish an at-risk account while waiting on new year funds.
• Process tuition scholarships, fee payments, and health insurance coverage for students and postdoctoral fellows supported by grants.
• Monitor student extracurricular activities.
• Complete federal quarterly progress reports as well as annual scope of work updates for training grants.
• Review expenses for allowability and allocation of charges. Reconcile charges and perform budget projections.
• Affiliate with faculty in the interpretation of policies and information requests, including preparation of annual reports and renewals.
• Assist faculty in the interpretation of policies and information requests, including preparation of annual reports and renewals.
• Other post-award tasks as needed (e.g., assisting with grant subcontracts, budget projections, etc.).

Qualifications

• Bachelor’s degree.
• Two years of professional experience in business administration, research administration, grants management, or related field.
• Excellent oral, written and interpersonal skills including the ability to understand, interpret, and apply policies and regulations and provide guidance and recommendations to others.
• Ability to communicate clearly and respectfully with diverse populations.
• Ability to work independently with minimal supervision, and proactively follow up on issues without direction.
• Proficiency with the MS Office suite.
• Excellent time management skills with the ability to maintain composure in a fast-paced environment.
• Must be an adept problem-solver who is able to independently manage competing demands and changing guidance under strict deadlines.
• Excellent oral, written and interpersonal skills.

Preferred Qualifications

• Master’s degree.
• 3-5 years of experience in research administration and grants management.
• Experience with eRA Commons and other similar systems.
• Experience in higher education or research settings, working with faculty, staff, and students.
• Experience with University at Buffalo policies, procedures, and systems (e.g., Concur, HUB, SIRI, RF SUNY Reporting).
• Certified Research Administrator (CRA) credential.

Our University Community

Physical Demands

N/A

Work Hours

8:30 a.m. – 5:00 p.m.

Campus

South Campus

Contact Information

Contact's Name: Theresea Rose
Contact's Pronouns: she/her/hers
Contact's Title: Assistant to the Chair, CHHB
Contact's Email: tarose@buffalo.edu
Contact's Phone: 716-829-6949