Research Business Specialist

About the Role

The Research Business Specialist provides support for pre/post award financial management of Clinical Trial research and ongoing support for the management of the Oncore Clinical Trial Management System (CTMS).

Responsibilities

• Conducts thorough analysis of research protocols to determine the specific protocol-required procedures, tests, and timing of each procedure.
• Performs high-level review of the schedule of events, procedural/visit descriptions, and collaborates with study teams.
• Creates a schedule of events in the CTMS to reflect protocol requirements for accurate clinical trial data capture and financial tracking.
• Develops a study-specific Excel workbook and sends it to research staff to collect information as needed.
• Revises the CTMS calendar based on feedback from the study team or protocol amendments.
• Enters budgets and all financial receivables in the CTMS system and prepares invoicing as required by sponsor contracts.
• Works with research study staff (Investigators, Coordinators, Project Managers, etc.) to review the study protocol and develop the study budget, including the billing grid, per-patient costs, and entry of information into the OnCore CTMS application.
• Obtains additional study-related materials and contacts sponsors for clarification as needed.
• Reviews study budgets with research staff to ensure all relevant study costs have been included.
• Assists in developing all sponsored and internal sponsored clinical trials budgets/Medicare Coverage Analysis.
• For industry-sponsored studies, reviews contract payment terms and negotiates amounts with the sponsor as needed.
• Ensures timely processing of all pre-award requirements to maintain a 90-day turnaround of sponsor documents.
• Compares protocol and contract documents for consistency, specifically language in the Informed Consent document.
• Acts as a liaison for HMH Network; attends finance meetings and assists other departments with global functioning details.
• Updates and maintains clinical trial contract and financial data in the OnCore system.
• Updates and maintains sponsor database and pre-award activity metrics.
• Ensures a smooth transition between pre-award and post-award project phases, including transition to post-award accountants.
• Renegotiates payments from sponsors and processes contract and budget amendments as required by protocol amendments or input from PI/Coordinators/Data Analysts or Managers.
• Assists with tracking of department financials including invoice and reconciliation processes.
• Monitors receipt of clinical trial payments from sponsors.
• Distributes clinical trial funds to appropriate departments and/or research accounts based on the internal budget.
• Updates research accounts and provides financial activity reports to the Principal Investigators and department Administrators.
• Collaborates with fellow financial and contract administrators and others who work with clinical trials to develop best practices, standardize processes, and document procedures.
• Performs other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.

Requirements

• Bachelor's degree in Accounting, Science, or Healthcare field.
• Minimum of 2 or more years of experience.
• Ability to analyze complex situations and identify solutions.
• Ability to work effectively as a member of a team.
• Ability to manage multiple priorities in a fast-paced environment.
• Knowledge of academic and government research administration policies and guidelines.
• Excellent written and verbal communication skills.
• Proficient computer skills that include but are not limited to Microsoft Office and/or Google Suite platforms.

Preferred Qualifications

• Experience in clinical research.
• Experience with billing and collection processes.
• Experience with Oncore CTMS or other CTMS systems.
• SOCRA Clinical Research Professionals (CCRP) certification or equivalent certification.

Pay

Minimum rate of $83,782.40 annually.

The posted rate of pay is a reasonable good faith estimate of the minimum base pay for this role at the time of posting and does not reflect the full value of our market-competitive total rewards package. The base compensation determined at the time of the offer may differ based on factors including labor market data, experience, education, certifications, skills, geographic location, internal equity, budget, and grant funding.

Benefits

HMH offers a comprehensive benefits package for full-time and part-time (20+ hours/week) job positions, including:

• Health, dental, and vision coverage.
• Paid leave.
• Tuition reimbursement.
• Retirement benefits.
• Performance-based incentives, bonuses, or commissions (for eligible positions).
• Shift differentials for work performed on evening, night, or weekend shifts (for eligible positions).